Administrative Services Assistant 3

We are Cor Source Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon. We encourage you to submit your resume to the job posting link, or directly contact: ,

This position closes to submittals on October 5th. Position requires the ability to meet federal background and compliance requirements.

This position serves as the administrative assistant to the Transmission Long Term Planning (TPL) and provides administrative support for the entire TPL group, including Transmission Commercial Planning (TPLC) and Transmission Long Term Engineering (TPLE).

Transmission Long Term Planning (TPL) is responsible for providing leadership, strategic guidance, and analytical capability for the company on an array of long-term (5-20 years) commercial and/or regional activities that may impact its transmission infrastructure decisions, such as capital investment decisions, Renewable Portfolio Standards, coal retirements, rapid load growth, technology changes, and more. Long-Term Planning represents company in regional and inter-regional transmission planning processes including Regional Planning Process, WECC RAC, California ISO, West Connect, and Northwest Power Pool (NWPP).

Long-term planning also communicates results of the project evaluations and proposes modification to plans of service, including non-wires solutions, in order to mitigate impacts and capture regional benefits.

Note:

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff.
• Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate.
• Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
• Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
• Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.
• Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures.
• Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.
• Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert the manager / personnel of any concerns or response delays.
• Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate company personnel as needed, following up to verify a timely response.
• Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response.

• Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:

• Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments.
• Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.
• Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.

• Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
• Perform faxing, scanning, photocopying, and work with the company print shop to request printing services.
• Update and maintain desk reference manual.
• Serve as back-up to Tier II and Tier IV level Administrative Assistants as needed.
• Come up to speed quickly on manager and organizational priorities in order to track meetings, work, and delegated projects or tasks to maintain accountability, confirming…