Administrative Assistant

At Mac Kay, we believe great people are the foundation of our growth and success.

We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed.

If you thrive on meeting challenges, solving problems, and rock at juggling responsibilities, this Administrative Assistant role with Mac Kay’s Vancouver team might be for you!

In this role, you will support multiple teams with a variety of short- and long-term activities. You will handle tasks and coordinate daily activities to drive success, utilize strong organizational and communication skills, and take on additional responsibilities.

Markers of success in this role include attention to detail, a proactive approach, a customer service focus, and a preference for a fast-paced, multitasking environment.

Be part of a team that continues to raise the bar, makes work fun, tackles challenges together, and brings their A-game to level up the entire team.

Key responsibilities:

• Greet visitors and answer phones in a professional and friendly manner in accordance with our core values of honesty, dedication, and relationships
• Ensure the smooth running of the office; maintain office supplies; mail/shipping tasks, plan set deliveries; handle requests; and oversee the facilities and workspace.
• Manage travel arrangements for staff, and support travel and expense reporting
• Organize food orders for a variety of employee events, including lunch-and-learns.
• Event management support with logistics, employee engagement activities
• New hire onboarding support and coordination
• Other duties as assigned

What you will bring to us:

• Up to two years of experience in a similar role
• High proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Experience with a T&E Platform is preferred
• Must be proactive, self-motivated, able to multitask, work both independently and in a team environment.
• The ability to interact effectively and professionally with clients, consultants and the community at large.

A people-first culture
At Mac Kay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally.

Meaningful work and real impact
Our teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful.

Growth and opportunity
We are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves.

A strong and trusted foundation
Built on more than 50 years of experience, Mac Kay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future.

Opportunities to share in success
We provide opportunities for employees to participate in ownership and build long-term financial value as the company grows.

At Mac Kay, our values guide how we work, collaborate, and support one another.

• Honesty. We build trust through transparency, integrity, and accountability.
• Dedication. We are committed to the success of our…