Support Specialist

Support Specialist In The Training Division

At the Vancouver Fire Department, every employee plays a vital role in supporting our mission to preserve life, protect property, and ensure a safe, prepared community. Whether serving on the front lines or behind the scenes, we work together to provide exceptional public safety services through collaboration, innovation, and community partnership. Guided by our values of Service, Engagement, Respect, Integrity, Excellence, and Safety, we are committed to fostering a supportive and inclusive workplace where employees can thrive.

If you are looking for meaningful work that directly supports the safety and success of our community, we invite you to join our team.

Funded by Clark County Fire District #5, this three-year limited-duration position supports implementation of the Vancouver Fire Department's Strategic Plan. The successful candidate will contribute to key initiatives that enhance public safety services, strengthen organizational effectiveness, and improve service delivery throughout our community. Continuation beyond the three-year funding period is not guaranteed and is contingent upon available funding.

We're currently recruiting for a Support Specialist in the Training Division. The primary responsibilities for the job are to provide comprehensive administrative, logistical and operational support to the Fire Department Training Division and Division Chief of Training. Supports the coordination, delivery, documentation, and ongoing management of department-wide training programs serving as organizational link between the Training Division, department personnel, instructors, outside agencies, vendors, and other City departments.

This is a full-time, limited term, non-exempt union position. This position is covered under the provisions of an agreement between the City and the OPEIU union. The schedule for this position is M-F, 8am to 5pm. This position is governed under the Civil Service Rules.

This position is open until 11/4/2026 or the first 150 applications received. Union Pay Strategy Salary for this position is subject to a collective bargaining agreement with negotiated step increases based on seniority. Candidates meeting the minimum requirements for the position will be at the beginning of the listed range, equal to Step
1. Directly related experience, certifications and relevant credentials exceeding minimum requirements will be considered for step credit at hire, with such credit not to exceed Step 4, the approximate midpoint of the listed range, unless otherwise stipulated in the applicable collective bargaining agreement.

Essential Functions:

• Coordinate training schedules and events; assist with logistical planning for academies, classes, drills, and special training activities; maintain training records and documentation; and provide day-to-day administrative support for Training Division operations.
• Monitor required and recurring training across multiple learning management systems, certification platforms, and department programs to help ensure personnel remain current with established training requirements. Verify accuracy of information; research of discrepancies; record and file information.
• Assist in the planning and execution of department training events; coordinate facilities and resources, process registrations and training documentation, track certifications and completion requirements.
• Provide general clerical support; coordinate appointments and meetings for the training division;
  Compose, edit, and proofread a variety of documents.
• Process procurement card and reimbursement requests along with requisitions and vendor purchase orders; process mail; and order supplies.
• Provide support to fire department employees'…