Administrative Assistant - Medical Residency

Peace Health is seeking a Administrative Assistant
- Medical Residency for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at Peace Health is $23.74 – $35.62. Projected Schedule is Mon
- Fri 0730 - 1630. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Responsible for providing administrative support for one or more manager/director. Responsible for facilitating the efficient and smooth operation of the department in accordance with approved regulatory, quality and department standards. Utilizes communication, software and research skills to support the organization and leaders.

• Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support.
• Facilitates work flow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Reviews and replies to all communications to ensure accuracy, efficiency and professionalism, as guided by the leaders.
• Coordinates appointment calendars, coordinates meetings, reviews mail and responds as appropriate.
• Coordinates various departmental events/activities, which may include dinners, retreats and meetings, purchasing and requisitioning.
• As a member of the department support team, participates in team meetings, takes minutes and shares responsibilities as appropriate.
• May be required to perform front desk duties, as assigned by leader.
• Performs other duties as assigned.

• High School Diploma Preferred: or equivalent and formal business, secretarial or office administrative training
• Minimum of 2 years
  
  Required:
  
  of progressively responsible secretarial experience in a professional office
• Required:
  
  Extensive software skills
• Preferred:
  Notary Public License

• Strong computer skills in Microsoft (including Word, Excel, PowerPoint, Outlook, SharePoint and Teams) (Required)
• Visio (Preferred)
• Excellent verbal and written communication skills (Required)
• Strong organizational and analytical skills (Required)
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment (Required)
• Ability to work with basic office equipment (Required)

• Graduate Medical Education Administrative Support:
  Institutional Coordinator
  - Supports the Designated Institutional Official (DIO) and Residency Program Medical Director as part of the dyad leadership team. Manages GMEC agendas and meeting minutes, oversees GME program tracking and institutional site visits, and serves as the primary point of contact for external medical students, residents, and fellows seeking clinical rotation opportunities rdinates application processes, onboarding requirements, and institutional approvals.
• Fellowship Coordinator
  - Provides administrative support to the Fellowship Director. Manages annual ACGME-required data reporting, maintains the ERAS (Electronic Residency Application System) database, and applies program screening algorithms for fellowship applications. Plans and coordinates candidate interviews, facilitates onboarding and orientation for new fellows, and administers and compiles peer, medical staff, and faculty evaluations and feedback.

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

For additional information or questions about this position, please email Jen Worthington at or call .

Peace Health is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full…