Office Assistant: Attendance Coordinator, Seton Catholic HS, Vancouver

Reports to Vice Principal

10/27/26

$21.50 - $22.50 per hour. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications.

St. Elizabeth Ann Seton Catholic College Preparatory High School, Vancouver, WA. Seton Catholic College Prep is a Catholic, co-educational, comprehensive, college preparatory high school. Seton Catholic opened its doors in a brand new facility in September 2016. It has grown every year since it first opened in 2009, with a current enrollment of more than 250 students. Seton Catholic is an Archdiocesan 9-12 grade high school that pursues higher learning, deeper faith, and stronger character, with numerous Advanced Placement courses.

Seton Catholic is seeking a qualified front office coordinator to welcome students and guests, being the first point of contact with our community. The successful candidate will be professional, enthusiastic, and have a strong desire to be part of the Seton Catholic Community.

Under general supervision, performs a wide variety of secretarial/clerical work and handles daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time. This position requires the ability to serve a diverse population under occasionally stressful situations while maintaining a calm and professional demeanor and creating an atmosphere of warmth, cooperation, and service to others.

• Follows and maintains knowledge of all Archdiocese of Seattle/Seton Catholic policy(ies) and procedures.
• Performs a wide variety of clerical and secretarial support, including answering phones, typing, proofreading, filing, and sorting of package deliveries.
• Completes a high volume of computer data entry work, using school computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Compiles and prepares reports for administration or outside agencies, as required.
• Acts as the first point of contact and gives information or directs visitors and parents to appropriate offices.
• Manages lunch orders with the My Hot Lunch Box program.
• Processes parking fees and passes.
• Tracks and reports student absences.
• Orders and receives office supplies, as needed.
• Evaluates student injuries, determines course of action, performs minor first aid in compliance with Archdiocese of Seattle/Seton Catholic policy(ies), and completes required paperwork in a timely fashion.
• Administers medications within the scope of Archdiocese of Seattle/Seton Catholic policy(ies) and state and federal law.
• Greet students, parents, staff, and the public; answer a wide variety of telephone and in-person inquiries; and screen calls.
• Types a variety of materials from brief verbal or written instructions.
• Refers students to the principal and contacts parents, as necessary.
• Complies with applicable school, state, local, and federal laws, rules, and regulations.
• Attends work regularly and is punctual.
• Assists the Administrative Assistant with a variety of tasks as needed.

• Attends in-service training as requested.
• Attends staff meetings as requested.
• Attend and assist with occasional evening/weekend school events.
• Troubleshoots office machinery (copy, fax, etc.), coordinating maintenance and supply
• Reports issues to authorities as necessary.

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or General Education Diploma (GED) and at least six months related experience and/or training or equivalent combination of education and experience. Prior successful experience working in an office and/or school setting is strongly preferred.
• Works well with others from diverse backgrounds. Focuses on solving conflict,…