Accounting & Operations Coordinator

Aker Development is seeking a highly organized, proactive, and detail-oriented Accounting & Operations Coordinator to support our accounting, project, and administrative operations.

This position plays an important role in the day-to-day operations of the company, with primary responsibilities in bookkeeping, accounts payable, account reconciliation, subcontractor compliance, project support, and office administration.

The ideal candidate will have experience in bookkeeping and office administration, preferably within the construction or real estate development industry, and will be comfortable supporting multiple projects and departments in a fast-paced environment. The position will also provide support with employee administration, company events, marketing and social media, and other operational initiatives.

Process invoices, receipts, and payments in Quick Books and perform monthly account reconciliations.

Administer utility, rent, and other recurring payments for company projects and properties.

Collect, verify, organize, and maintain subcontractor documentation, including W-9s, certificates of insurance, contractor licenses, and other required compliance documents.

Coordinate annual 1099 preparation and reporting for subcontractors.

Maintain and update company licenses, registrations, certifications, and related records as required.

Coordinate company vehicle registrations, renewals, and related administrative requirements.

Maintain accurate and organized accounting and compliance records and assist management with reporting and documentation as needed.

Project Administration:
Assist the Project Coordinator with scheduling, tracking, and documenting inspections, project milestones, outstanding items, and deadlines in  and other company systems.

Permits & Materials Support:
Support permit administration, including SDC applications, payments, issuance, and documentation, and assist with ordering and tracking project materials.

Project Team Support:
Provide administrative support to the Project Coordinator and Project Managers, including communication and follow-up with subcontractors, vendors, municipalities, and other project stakeholders.

Warranty Coordination:
Receive and document customer warranty requests submitted by phone or through the company website, coordinate with the appropriate team members, and track requests through resolution while maintaining timely customer communication.

Social Media & Content:
Develop, draft, and schedule content across company social media platforms, including Linked In, Instagram, and Facebook, highlighting projects, company updates, and other relevant content.

Website & Digital Marketing:
Maintain and coordinate website content, including projects, team information, announcements, and other updates; collaborate with outside marketing specialists on SEO and other specialized digital marketing initiatives.

Marketing Materials & Communications:
Assist with the development and coordination of marketing materials, brochures, newsletters, company communications, and other brand-related initiatives.

Technology & Workplace Support:
Coordinate the setup and basic functionality of office technology, software, security systems, equipment, and employee workstations.

Event Planning & Coordination:
Plan and coordinate company events, client appreciation activities, community outreach, conferences, trade shows, and training events, including vendor and logistical coordination.

Employee Onboarding & HR Support:
Assist with employee onboarding and offboarding, including workstation setup, email accounts, system access, required documentation, and other…