Project Coordinator - Scheduling

Actalent is currently seeking a qualified Project Coordinator for a position in Vancouver, WA. This position will support the Transmission Portfolio Execution & Strategy (TEPE) organization within BPA. This position will be accountable for managing and maintaining multiple project and program schedules for BPA’s Transmission organization and support various Transmission scheduling staff. Additional functions include development and management of bundle level schedules and support of existing demand and capacity systems across various Transmission organizations, procedures, and training.

Also, will be tasked with project control components such as resource management in Microsoft Project Web Application (PWA) and within Microsoft Project Server, schedule reporting, bundle schedule maintenance, review and comment on 3rd party schedules, time impact analysis, cost and resource loading, and regularly perform schedule updates in Microsoft Server. Manage detailed Gantt schedule on MS Project and rolling look‑ahead to forecast demand and capacity in the Microsoft Project (MSP) schedule, critical path analysis, schedule variance reports baseline vs schedule updates, resource, and percent complete.

• Support projects assigned by BPA project manager, from beginning to end, by providing assistance on the PMI‑based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, including:
• With BPA manager/federal personnel assistance and guidance, addressing and navigating politically sensitive issues in a collaborative and professional manner.
• Communicate clearly and concisely with engineering, construction, contractors, field staff, project staff, and other stakeholders in BPAs Transmission business unit, on a consistent and/or as needed basis. Create/draft, written and verbal sponsor or stakeholder communications throughout the life of the project.
• Coordinate with various resource managers related project control tools relative to demand capacity, set up and configured in accordance with the organizations expectations and synchronized with the MSP Committee governance and policy, tools, systems and procedures.
• Manually convert legacy schedules to current version.
• Develop and maintain earned value analysis.
• Assign resources to activities/task and develop various reports from Transmission’s existing reporting tools.
• Support Transmission scheduling staff, the project team and stakeholders with schedule management and control.
• Develop and update summary level (roll‑ups) as well as detailed schedules.
• Develop lists of design, procurement, construction and post‑construction activities based on review of design documents, examination of site conditions and discussions with other project coordinators, design resource managers and internal/external contractors.
• Identify major project milestones in the MSP schedule and inform project managers and/or project coordinators if errors exist.
• Recognize critical approvals in BPA’s Capital Investment Acquisition (CIA) process and inform management.
• Determine reasonable schedule logic and constraints based on discussion with the project manager, other project coordinators, and/or other teams.
• Develop realistic task/activity durations based on inputs from the different resource organizations, understand resource availability based on discussion with task owners, teams, organizations and stakeholders.
• Perform the single editor function for the MS Project Server schedule. Schedule information provided by project manager or coordinator.

• A Bachelor’s degree in Engineering, Construction Management, Business Administration or Management, Organizational Development, Computer Science or other related technical discipline is preferred.
• With an applicable Bachelor’s degree, 5 years of experience is required.
• With an applicable Associate’s Degree, 7 years of experience is required.
• Without a Bachelor’s degree, 9 years of experience is required.
• Experience should include direct work experience in project coordination/control capacity, including…