Eng Supp Spec - Engineering Operations Specialist

11755 - Eng Supp Spec 2 - Engineering Operations Specialist

This full‑time contract Engineering Support Specialist position will provide materials coordination and support to the Materials Management (NSLM) organization within the Logistics Management Office (NSL) group at Bonneville Power Administration (BPA). The role validates that government‑furnished project materials are available to construction contractors as indicated in the contract release and work schedule.

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long‑lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• Work with the BPA manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) to provide construction contractors with detailed lists of project materials and quantities required.
• Provide external stakeholders a pre‑defined written and/or verbal overview of technical specifications regarding material procedures.
• Run pre‑defined reports to identify materials that will not be available for the project and submit written notification to the project team, including the construction contractor.
• Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• Assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate/arrange pickup of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of BPA materials to construction contractors, as per contract requirements/agreements.
• Validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed upon request from the construction manager/contractor based on the identified required items and quantities following pre‑established procedures.
• Process material returns and coordinate with Investment Recovery (IRC) for return of project materials for future utilization or disposal.
• Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track, and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor.
• Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend meetings, providing material status reports/updates to project managers and construction contractors as requested.
• Extract BES, Asset Suite and Power
  
  BI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the BPA manager in resolving discrepancies identified.
• Participate in the NSLM improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; assist with developing procedural changes, updating workflows and defining training.
• Assist in the above areas and with other assigned tasks related to delivery of government‑furnished materials to construction contractors.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements.
• Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose – LGP).
• Maintain official records in accordance with information security and governance standards and procedures, ensuring accurate maintenance for auditing purposes.

Systems analysis, project management, Excel, business systems analysis, Excel, VBA.

REQUIRED

EDUCATION & EXPERIENCE:

High school diploma or equivalent is required. Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or a…