Leave of Absence Administrator

Description

Leave of Absence Administrator

Human Resources

Tacoma, Washington

Medford, Oregon

Irvine, California

Vancouver, Washington

At Columbia, we create a great place to work by offering a unique brand of relationship banking and fostering a culture where associates thrive. We are dedicated to supporting our customers and communities, and we can only achieve this through the dedication of our associates.

We value Trust, Ownership, Growth, Empathy, Teamwork, Heart, Enjoyment, and Relationships, and we are eager to meet candidates who embody these core values. We are always on the lookout for results‑focused individuals who can think independently, work collaboratively, and support our broader purpose.

Think of us as financial partners, because at Columbia, we believe the best way forward is together. Together for people. Together for business. Together for better.

The HR Leave of Absence Administrator oversees the bank's leave of absence program and associated benefits. This individual contributor role acts as the technical expert for the bank's leave programs, supporting their day‑to‑day operations. The administrator frequently collaborates with the bank's employee leave vendors, serving as the primary contact and resource for connecting the bank and its associates with leave‑related matters.

Additionally, they work with internal teams on various full‑cycle leave programs. As the subject matter expert, the administrator ensures program compliance and provides expertise on specific leave programs.

• The HR Leave of Absence Administrator plays a critical and multifaceted role in ensuring the effective administration, communication, compliance, and support of associate leave of absence programs within the bank.
• Oversee all aspects of the leave of absence process and requests. Reviewing leave requests and supporting documentation, sending required notifications, forms, and letters, and determining leave eligibility.
• Manage and coordinate all leave programs such as FMLA, personal leave, military leave, jury duty, bereavement leave, and disability leaves. Oversee and provide support for workers compensation plans and/or claims.
• Serve as the primary point of contact for leave requests, advising employees and managers on appropriate leave processes and policies.
• Resolve leave‑related issues working with employees to resolve issues related to their leave of absence, including answering questions, investigating concerns, and escalating issues as required.
• Stay up to date with regulations and laws related to employee leave of absence, in order to accurately assist employees with their questions and/or concerns. Ensure compliance with federal, state, and local laws, as well as company policies.
• Maintain accurate records: including employee records, benefit coverage, leave of absence and other relevant information. Maintaining databases to track leave requests and statuses, including continuous, intermittent, paid, and unpaid leave time.
• Work with vendors, insurers, and other service providers to assist employees with questions and/or concerns.
• Work with various insurance providers and other service providers to ensure the efficient and accurate handing of claims.
• Provide reporting and analytics related to employee leave of absence, including cost analysis, usage trends, and other relevant data.
• Conduct audits of leave of absence programs, ensuring accuracy of enrollments, process and/or issues.
• Assist in developing leave of absence policies related to employee leaves, ensuring that an organization's leave of absence programs is consistent with its overall goals and values.
• Collaborate with other HR members to ensure that employee leave of absence programs align with the organization's overall human resources strategy.
• Support other HR functions as needed, including benefits, retirement, compensation, payroll, and employee relations.
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on‑the‑job training. Keeps up to date on regulation changes.
• Follows all Bank policies and…