Fabrication Shop Administrative Assistant

Fabrication Shop Administrative Assistant

Location: Vancouver, WA

Salary Interval: Hourly - Temporary

Pay Range: $20.00 - $30.00

JH Kelly is seeking a positive, detail-oriented, and organized Fabrication Shop Administrative Assistant who will turn incoming fabrication releases into accurate, well-organized work packages so our shop crews can build efficiently, and material arrives in the field on time. The role is the link between project teams, VDC/detailing, shop supervision, and field crews. It is responsible for packaging work, maintaining accurate data in Stratus and Power BI, catching issues early, and keeping everyone informed.

This role will begin as a contract position with the potential to transition into a full-time opportunity.

• Create Fabrication Work Packages (FWPs) as soon as FRPs are received to support accurate material ordering and manpower leveling.
• Organize packages by package type, keeping material types (copper, carbon steel, stainless) and joining methods (brazed, soldered, press, welded, threaded, grooved) separate.
• Generate and print package reports, assembly labels, spool sheets, and cut lists.
• Match labels with drawings to verify there are no extra or missing items and resolve discrepancies with the Project Manager or Project Engineer.
• Create separate loose parts packages for each FRP, with copper and carbon steel parts kept apart, and assign loose parts containers to kitting for carbon steel packages.

• Build Module Work Packages (MWPs), one module per package, combining modularized pipe, hangers, and associated loose parts across multiple VDC releases.
• Create separate FWPs for module hangers so the shop can track hangers and pipe independently.
• Enter required package data, including phase codes, descriptions, and ROS dates.
• Generate package labels, attach module drawings, and print drawing reports and labels.
• Review the Fab Shop Portal each morning and create required fab tickets.
• Process Fab Tix requests and make sure complete information for non-modeled items is handed down to the Fab Team.
• Study incoming drawings carefully and build assemblies for each pipe spool, including multiple spools on a single drawing.
• Enter quantity tracking data and estimated man-hours, and upload assembly attachments to Stratus.
• Assemble complete packets with labeled drawings and deliver them directly to the appropriate foreman.

• Enter estimated fabrication start dates and man-hours in Stratus to keep the Power BI dashboard current.
• Review the Shop Admin Needs page daily to confirm all FRPs are assigned to a shop and have an associated FWP.
• Enter heat numbers, welder K numbers, and NDE data as needed.
• Manage the internal flow of documents for all NDE testing.
• Maintain welder certifications and documentation.
• Maintain digital and physical filing systems for MTRs, packing slips, and other shop records.

• Fill reusable containers with the correct content and print container package signs.
• Manage reusable containers on trucks and carts, empty containers with field received statuses, and keep labels in good condition.
• Maintain labeling of carts, racks, shelves, and other shop storage.
• Coordinate with the Fab Shop Coordinator on reusable container creation and deletion.

• Assist with scheduling and tracking ROS dates for fabrication work.
• Keep package and fab ticket statuses current through close coordination with shop foremen.
• Pull status reports, walk the shop to verify work in progress, and follow up on stalled items or those past their ROS date.

• Provide clerical support to the Fab Shop team as needed.
• Perform other…