Assistant Club Director

HELP OUR YOUTH HAVE A GREAT FUTURE! Boys & Girls Clubs of Southwest Washington is hiring a full-time Assistant Club Director! Mission Statement: ‘To empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible community members.’ Representation Matters! Candidates identifying as BIPOC, LGBTQ, or who represent diverse communities are highly encouraged to apply.

Our youth deserve to see themselves inside our walls. Ideal Candidate:
Exemplifies our Club Code & Core Values – Put Youth First, Care Deeply & Engage Fully, Follow Through On Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered. Full description of our Core Values can be found at the end of this document.

TITLE:

Assistant Club Director DEPARTMENT:
Youth & Family Services

REPORTS TO:

Club Director CLASSIFICATION:
Hourly, Non-Exempt, Full-time

While under the direct supervision & working alongside the Clubhouse Director, the Assistant Club Director (ACD) is the secondary leader at the Clubhouse and is expected to provide leadership and sound decision-making on a day-to-day basis.

• Establish and maintain effective working relationships, both internally and externally, with Clubhouse staff, senior leadership, parents, youth, community groups, and other related agencies.
• Support the Club Director in building a strong team capable of providing outstanding services to young people daily.
• Active involvement at the Clubhouse, especially during peak program times, ensuring program execution, youth engagement in programs, and adherence to Clubhouse standards.
• Supported the planning of team meetings and facilitated sections of the agenda.
• Review existing programs and make the necessary recommendations for their continuance, change, or elimination.
• Develop daily program schedules that are tied to program plans, program requirements, and, ultimately, to Boys & Girls Clubs of Southwest Washington’s mission and vision.

• Maintain a productive lobby environment for the Membership Specialist and monitor the front of the building, especially during peak pick-up times, to ensure the safety of all youth and visitors and good relations with neighbors.
• Support Membership Specialists in collecting membership fees.
• Greet visitors, answer phones, and run the front desk area during the day until the Membership Specialist arrives.
• Open/close the building as needed.
• Oversee the Club’s member management system to ensure quality data is entered and reported and that financial procedures are followed consistently.
• Conduct daily walk-throughs and maintenance assessments of the facilities to ensure the Club’s maintenance, safety, and cleanliness standards are met.
• Ensure the Club adheres to organizational expectations for operating procedures, safe ratios, etc.
• Partner with the Club Director to ensure the Club has a current emergency plan and consistently facilitates emergency drills. Help facilitate the team’s debrief on each drill.

• Act as the primary staff contact and liaison for the USDA Food Program, tracking snack counts, inventory, and orders.

• Host new Parent/Member Orientations
• Support the Club Director in planning and implementing family events.
• Support effective volunteer engagement, management, and stewardship.
• Support the Club Director in managing vendor relationships as assigned.
• Support the Club Director in developing and implementing facility use agreements and Memoranda of Understanding (MOUs) for the Club, including rentals and partnerships with shared space.

• Act as the lead Prevention specialist, which includes data collection, management, and reporting, as well as supervision of the prevention mentors on-site

• Experience in a leadership capacity at a youth-serving non-profit, with proven success in staff management, operations, and community relations—strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods impacted by poverty.
• Demonstrated…