Accounts Payable Administrator

About The Company

OZZ has been the premier leader of Green Energy Services, combined with a complete range of electrical proficiencies facilitating innovative solutions for any electrical need for over 30 years. At OZZ we specialize in large-scale projects, high profile design-build work, retrofit applications, and clean energy solutions. Providing full service in the residential, industrial, commercial, and institutional (ICI) spaces on a national scale.

The Accounts Payable (A/P) Representative is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Representative will also ensure the timely and accurate processing of supplier invoices, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations.

• Review invoices against purchase orders to ensure there are no over billings.
• Investigate and resolve any discrepancies between invoice and purchase order.
• Notify supplier/project manager/purchasing of any discrepancies.
• Ensure all invoices are processed within standard turnaround times.
• Complete month end statement reconciliations and following up on any outstanding matters.
• Tracking of all invoices on hold.
• Process payment discounts where available.
• Follow up and resolve outstanding invoices, credit notes.
• Retrieve invoices as required.
• Maintain accounts payable files in accordance with department standards.
• Prepare supplier payments as needed.
• All other duties as assigned.

• Bachelor's degree in Accounting, Finance, or Business Administration and three (3) years of experience, or an equivalent combination of education and experience.
• Three (3) years direct experience in an A/P capacity.
• Strong knowledge of payment regulations and fair credit practices.
• High level of organization skills (High volume environment).
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Advanced proficiency with Jonas accounting software (Preferred) and spreadsheet programs and applications.

• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Excellent teamwork and team building skills.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.
• High level of proficiency with Microsoft Office productivity suite.