Accounts Payable Coordinator

Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide.

DSG-Canusa has been developing and producing high-quality heat shrink tubing, cold‑applied accessories and heat shrink equipment for over 50 years. Driven by our long‑term commitment to the research and development of outstanding materials, products and technologies, our mission is to lead the industry in manufacturing superior heat and cold shrink products that meet CGA, UL and other industry approved certifications. We proudly manufacture in Europe, North America, and China to provide strong regional and global supply chain options for our customers.

Process all invoices for payment for the business unit. Prepare all inter‑company invoices for payment. Properly match invoices with receiving documents and purchase orders and assign coding to all expense reports and invoices. Promptly obtain payment approval for service type invoices. Prepare payment runs in conformance to Mattr procedures and extend payment days and dollars. Reconcile Accounts Payable Sub‑ledger to the General Ledger.

Point of contact for all vendor communications and problem resolution required as part of the role.

• Review & forward vendor invoices to third party software Traild for three‑way match back into IFS for further review & processing.
• For invoices not routed or matched through Traild duties would include below:
• Match invoices for inventory items to purchase orders and receiving documents.
• Match invoices for non‑inventory items to purchase requisitions for services or traveling requisitions for materials and supplies.
• Check that pricing on the invoice agrees with the purchase order, purchase requisition or travelling requisition
• Check extensions and coding.
• Check that the quantities invoiced agree to the receiving document and that the receiving document has been signed by the receiver.
• Resolve pricing discrepancies with the Purchasing department or the requisitioner.
• Resolve quantity discrepancies with the receiver.
• Verify that expense reports and payment requisitions are properly signed and authorized.
• Ensure that invoice values do not exceed the purchase authority of the purchasing department or the requisitioner as defined in the purchasing procedure.
• Verify vendor information and account coding on all items to be input to the IFS operating system.
• Verify Invoices to Statements.
• Ensure invoices are in balance for final posting
• Input matched and coded invoices, expense reports and cheque requisitions into the IFS operating system in batches. Verify that the vendor and coding in the system matches the invoice.
• File all unmatched invoices, purchase orders, purchase requisitions, travelling requisitions and receiving reports.
• Review AP vouchers to ensure compliance with internal control requirements for 3‑way match, authorization, coding and timing of purchase in correct financial timeframe.
• Resolve and correct any posting, matching receipts problems that may arise on invoices.
• Manage AP Mailbox daily
• Ensure Received not invoiced and Open Purchase order report is kept current.
• Promptly reply to all payment inquiries.
• Maximize discounts taken.
• Code all GST and QST charges to the appropriate accounts to maximize tax deductions.
• Prepare payments between the Canadian and United States legal entities and assist with the reconciliation of the inter‑company accounts.

• Prepare weekly vendor payment runs for invoices that are due for payment in compliance with working capital initiatives.
• Match all supporting documentation and get preliminary approval from the Finance Controller.
• Forward approved payment batches to authorized cheque signers for signature.

• Reconciliation of the accounts payable sub‑ledger to the general ledger.
• Assist the Controller and the Accounting Manger as required.

• Compliance with Corporate and legal health and safety requirements.

• Minimum 3 to 5 years experience in similar role.
• Minimum community college education
• Gene…