Accounts Payable Administrator

Doorland Group is a proudly Canadian, family-owned manufacturer and industry leader in premium door solutions, serving customers across North America through a commitment to quality, innovation, and exceptional customer service. With ambitious plans for continued growth, Doorland combines the stability and values of a long-established business with a forward-thinking approach to operational excellence, technology, and continuous improvement.

Our success is built on the strength of our people, and we are committed to fostering a collaborative, accountable, and supportive workplace where employees are empowered to contribute, grow professionally, and make a meaningful impact on the future of the organization.

• Process high volumes of vendor invoices accurately and in a timely manner.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation (three-way matching).
• Investigate and resolve invoice discrepancies, pricing variances, and payment issues.
• Prepare payment runs, including EFTs, cheques, wire transfers, and credit card payments.
• Ensure vendor payments are made in accordance with agreed payment terms.

• Establish and maintain vendor records within the ERP/accounting system.
• Verify vendor information, banking details, and supporting documentation.
• Respond to vendor inquiries regarding invoice status, payment timing, and account balances.
• Build and maintain positive working relationships with suppliers.
• Reconcile vendor statements and resolve outstanding discrepancies.

• Prepare accounts payable reconciliations and aging reports.
• Assist with month-end close activities, including accruals and invoice cut-off procedures.
• Reconcile AP subledger to the general ledger.
• Support year-end audit requests by providing documentation and reconciliations.
• Maintain organized and accessible financial records and supporting documentation.

• Ensure compliance with company financial policies and internal controls.
• Maintain confidentiality of financial and vendor information.
• Assist in identifying opportunities to improve AP processes and controls.
• Support GST/HST tracking and documentation requirements.
• Help prevent duplicate payments and fraudulent transactions through diligent review practices.

• Identify opportunities to automate manual processes and improve efficiency.
• Assist in developing and documenting AP procedures and best practices.
• Support continuous improvement initiatives within the Finance team.

• Accounting-related educational background completed
• 3-5 years’ experience within a similar Finance role
• Strong communication skills – both written and verbal
• Technical proficiency with MS Office, Quick Books and ERP systems, preparing updates and reporting