Accounting Clerk

The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.

This role will primarily support our Project Accountants.

• Full cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainage
• Coordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change Orders
• Ensure that invoices are processed in a timely manner
• Organize commission installment invoices for various projects as well as track any outstanding commissions to be paid
• Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquires
• Maintain orderly filing system for all invoices paid

• Creating purchase orders for various cost commitments
• Matching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place, enter monthly project invoices in Project Management Software – Trimble Project Sight
• Assist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entry
• Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100 Contractor

• Assist in maintaining an updated budget report for multiple projects
• Assist in preparation of monthly bank reconciliation as well as other reconciliations as needed
• Assist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lender

• Administration of Tarion accounts
• Tracking purchasers’ APS’s, amendments, deposits and other required documentation
• Maintain orderly filing system for all purchaser files
• Coordinating incoming and outgoing mail as well as courier services when needed
• General administrative work as may be requested by Senior Management

• 2+ years experience in an accounting department within the construction or real estate
• Experience with large volumes of Accounts Payable and data entry would be an asset

• Professional attitude with excellent communication and organization skills
• Great attention to detail and self-motivated with ability to work independently while meeting
• Time management
• Multitasking in order to efficiently work on different tasks
• Proficiency in Microsoft Office – Excel, Word, Outlook, etc.
• Trimble Project Sight and/or Sage 100 Contractor software experience is an asset