Accounts Payable Specialist

Our client is seeking a detail-oriented and proactive  Accounts Payable Specialist  to join their team on an 12-month contract, with the possibility of rolling-over to a permanent position.

This role is ideal for someone who can confidently take ownership of their assigned vendor portfolio and manage the full accounts payable process from beginning to end. The successful candidate will be expected to manage vendor relationships independently, including receiving and processing invoices, resolving discrepancies, responding to vendor inquiries, completing cheque runs, reviewing statements, and ensuring payments are completed accurately and on time.

You’ll play a key role in supporting smooth financial operations while maintaining strong relationships with vendors and internal teams.

What You’ll Be Doing

Manage your own assigned vendors from invoice receipt through to payment completion

Receive, review, and process vendor invoices, ensuring accuracy in pricing, quantities, and purchase order matching

Investigate and resolve invoice discrepancies directly with vendors and internal departments

Respond to vendor inquiries promptly, professionally, and with a strong sense of ownership

Review vendor statements, reconcile accounts, and follow up on outstanding items

Maintain strong working relationships with vendors through clear communication and timely issue resolution

Accounts Payable Processing & Operations

Process and match vendor invoices against purchase orders and receiving documentation

Prepare and execute weekly cheque runs and EFT payments

Ensure payments are completed in accordance with vendor terms and discount windows

Maintain accurate and organized vendor files and supporting documentation

Review, investigate, and follow up on aging or outstanding purchase orders

Ensure AP records meet internal controls and external reporting requirements

Internal Support & Issue Resolution

Work closely with internal departments to obtain approvals and resolve outstanding AP issues

Proactively identify payment, invoice, or statement discrepancies before they become overdue

Support continuous improvement of AP processes and workflows

Assist with ad hoc finance tasks and projects as required

What We’re Looking For

Skills & Qualifications

Strong understanding of full-cycle accounts payable processes

Proven ability to manage vendor accounts independently and follow issues through to resolution

Excellent attention to detail and accuracy in high-volume environments

Strong problem-solving skills and ability to adapt in a fast-paced setting

Clear and professional communication skills, both written and verbal

Highly organized with the ability to manage multiple priorities and deadlines

Proficiency in Microsoft Office, including Excel, Word, and Outlook

Experience with Infor SX.e or a similar ERP system is considered an asset

Experience & Education

5+ years of experience in full-cycle accounts payable, ideally in a high-volume environment

Post-secondary education in Accounting, Bookkeeping, or a related field is preferred

Ideal Candidate

The ideal candidate is someone who does not simply process invoices, but truly owns the vendor relationship. They are comfortable managing their vendors, following up on discrepancies, keeping statements clean, responding to inquiries, and ensuring cheque runs and payments are handled accurately and on time.