Accounts Payable Representative - Real Estate

Accounts Payable Representative
Real Estate & Residential Development | Finance & Accounting

Location:

Vaughan, Ontario, Canada (On-Site)

Employment Type:

Full-Time, Permanent
About the Opportunity:
Newlands Group is partnering with an established residential real estate and development organization to recruit an Accounts Payable Representative to join its Finance & Accounting team.
This is an excellent opportunity for an accounts payable professional with experience in real estate, residential development, or property management who understands the financial processes involved in a project-driven environment. The successful candidate will play an important role in maintaining accurate financial records, processing vendor invoices, and supporting the day-to-day accounting operations of a growing organization.
We are particularly interested in candidates who have worked with construction-related invoices, property expenses, subcontractors, or project-based payables.

Key Responsibilities:

Process, review, and code vendor invoices accurately and in a timely manner, ensuring appropriate general ledger and job or project allocations.
Match invoices against purchase orders, contracts, and supporting documentation where applicable.
Verify invoice approvals, resolve discrepancies, and follow up with internal departments and vendors to ensure timely payment.
Prepare and process payments in accordance with established payment schedules and company procedures.
Reconcile vendor statements and investigate outstanding balances, duplicate invoices, and payment discrepancies.
Maintain accurate vendor records and ensure all accounts payable documentation is properly organized.
Assist with month-end closing activities, including accounts payable reconciliations, accruals, and reporting.
Support the tracking and allocation of project-related costs across properties and development projects.
Communicate with project managers, site personnel, and other internal stakeholders to obtain invoice approvals and resolve coding questions.
Assist with expense tracking, reporting, and other accounting-related duties as required.
Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
Qualifications &

Experience:

Previous experience in an accounts payable or accounting support role, preferably within  residential real estate, property development, property management, or construction .
Strong understanding of invoice processing, vendor reconciliations, payment cycles, and general ledger coding.
Experience handling project-related expenses, construction invoices, subcontractor invoices, or property operating costs is highly desirable.
Familiarity with purchase orders, invoice approval workflows, and supporting documentation.
Proficiency with Microsoft Excel and accounting or ERP software.
Strong attention to detail and the ability to manage a high volume of invoices while meeting deadlines.
Excellent organizational, communication, and problem-solving skills.
Ability to work collaboratively with accounting colleagues and operational teams.