Property Management Specialist

Our client, located in Vaughan, ON, is seeking a reliable, part-time Property Management Administrator to provide administrative support to accountants and management including scheduling trades and property contractors, preparing bookkeeping and placing advertisements for commercial rentals.

• Perform office administrative duties including general photocopying, faxing, mailing, file maintenance, etc.
• Prepare tenant billing and cheque payments with supporting documentation for management to review and sign.
• Enter data and manage tenant contact details and lease documentation using various software. Help to set up new customers in the software system and integrate our new software.
• Oversee and coordination of property maintenance and landscaping vendors, ensuring work is performed satisfactorily.
• Coordinate printing and packaging of documentation for management or other internal departments. Place commercial OR residential rental ads online.
• Maintain office and kitchen supplies as needed, ensuring work spaces are consistently clean and tidy.
• Prepare office and boardroom for client meetings and events. Act as back-up to Reception as needed.
• Assist in maintaining office equipment and schedule service maintenance as needed.
• Maintain storage box inventory lists and physical locations, ensuring documents are purged as advised by management.
• Comply with the organization’s environmental, health & safety, recycling, sustainability efforts and quality assurance policies and standards.

• Minimum university diploma; a successful completion of property administration courses is an asset.
• Minimum three years of experience in bookkeeping or property administration.
• Strong communications and customer service skills.
• Strong computer abilities with word processing and spreadsheets.

• Work for a dynamic organization who has been operating in Canada for 60 years.
• Permanent part-time role with benefits after probationary period.
• Pay rate ranges from $28.00 - $30.00 per hour, depending on experience

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.