Administrative Assistant

Position
All Rock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast paced team-oriented environment at our Toronto office.

Benefits

Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.

A Health Spending Account to help manage your medical expenses.

Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

Responsibilities

Order and manage office and lab supplies and equipment.

Manage receipts, subscriptions and pay invoices.

Handle insurance, registration, and maintenance appointments for company vehicles.

Record meeting minutes and set up meetings.

Draft templates and proofread documents.

Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.

Enroll employees in training courses.

Request and file employee handbooks and training/safety certificates.

Schedule premobilization drug/alcohol and medical testing for staff.

Set up projects in our safety management software.

Send mobilization forms for rotational jobs.

Maintain social media presence on Linked In and Facebook.

Organize monthly recognition, newsletters, anniversary, and birthday celebrations.

Complete a variety of general administrative tasks.

Assist with AP/AR tasks as needed.

Qualifications

Completed an Office Administration diploma or equivalent is an asset.

Experience as an administrative assistant or in a similar role is an asset.

Maintain a full and valid driver’s license.

Have access to a vehicle for work related duties.

Experience in AP/AR is an asset but not required

Preferred Skills

Strong capability to develop and maintain relationships with clients and all team members.

Exceptional time management and organizational skills.

Advanced understanding of word processing and spreadsheet software.

Exceptional communication skills (verbal and written).

Attention to detail and problem solving skills.

High level of discretion and confidentiality.

Equal Opportunity Statement
At All Rock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

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