Receptionist, Administrative​/Clerical

A well-established and growing financial services company based in Woodbridge is seeking a professional, organized, and personable Receptionist to join our team.
About the Role  This individual will serve as the first point of contact for visitors, clients, and vendors while supporting day-to-day administrative operations in a professional office environment. We are looking for someone who takes pride in creating a welcoming experience, enjoys interacting with people, and thrives in a fast-paced office setting.
Responsibilities   Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information and interacting with clients.
Maintain & manage office supplies and coordinate vendor and service requests.
Support general office operations and administrative projects as required.
Answer and direct incoming phone calls and emails.
Maintain the front desk and reception area to a high professional standard.
Sort through daily incoming and outgoing mail, courier deliveries, and office shipments.
Assist with scheduling meetings, workshops and employee events.
Greet and assist clients and vendors in a professional and welcoming manner.
Set up meeting rooms for internal and external meetings.
Assist with office administration and clerical tasks.
Qualifications   Previous experience in a receptionist, administrative, or front desk role is preferred
Highly organized with strong attention to detail is a must
Proficient in Microsoft Office, including Outlook, Word, Teams and Excel
Exceptional customer service and telephone etiquette
Professional presentation and interpersonal skills
Candidate must have strong verbal and written communication skills
Ability to multitask and prioritize effectively in a busy office environment

Experience with in financial services, real estate, or a corporate office environment is considered an asset

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