Faith Formation Administrative Assistant

Description

Reports To:

Pastor or Designated Supervisor

FLSA Status:  Non-exempt, Full-time

Work schedule:

Must be flexible as hours will vary

Full-Time Benefits

Paid Holidays/Holy Days (vary by location)

403b Retirement

401(a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Position Summary
The Faith Formation Administrative Assistant provides administrative support to various Parish offices, including but not limited to:
Faith Formation office, RCIA Coordinator, Youth Coordinator and Elementary Coordinator. This position will also perform various office administrative duties as needed and may be required to work some evenings and weekends.

Essential Duties and Responsibilities

Welcomes and interacts with parishioners and visitors

Provides general information and directs people or calls to the appropriate Faith Formation Coordinator

Prepares responses to correspondence as directed

Assists in preparing registration deposits and records accordingly

Files and retrieves organizational documents, records, and reports

Monitors inventory of office supplies and equipment and orders as needed

Maintains confidentiality in all aspects of staff and parish information

Creates and modifies documents such as invoices, reports, memos, letters and financial information

May conduct research, compile data and prepare documents for supervisor review

Prepares agendas and makes arrangements for meetings

Other duties as assigned by Supervisor

Qualifications

Associates degree and/or 2-3 years related experience

Minimum 2 years previous ministry experience in a Catholic environment required

Catechist Level I or actively pursuing

Proven ability to work as part of a team promoting a cohesive positive work environment

Proven ability to communicate with all levels of management and staff

Experience with MS Office (Word, Excel, Outlook, PowerPoint)

Proven ability to multitask, and complete projects in a timely manner

Must be flexible as work hours will vary

Preferred Qualifications

Bilingual (English and Spanish)

Previous general office/administrative experience

Experience and/or ability to learn Parish SOFT

Excellent communication skills (oral and written), with the ability to communicate to various levels of management and staff

Ability to work in a team atmosphere, fostering a positive work environment

Physical Demands/ Work Environment
While performing the duties of this job, the employee is frequently required to stand, walk, sit, and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds with assistance if needed. The noise level in the work environment is usually moderate.

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