Administrative Assistant

Job Description

When you join Caterpillar, you become part of a global team focused on building stronger, more sustainable communities. As an Administrative Assistant supporting the Americas Distribution Services Division (ADSD), you will coordinate the primary office operations and provide high‑quality support to leaders and business partners.

Business Services

• Location:
  
  Toronto, Ontario (Canada)
• Required Travel:
  Up to 5% (Domestic & International)
• Work Authorization Sponsorship Offered:
  None

• Provide executive and administrative support, including calendar management, travel coordination, expense processing, and meeting planning.
• Prepare and distribute communications, presentations, and key updates to internal stakeholders.
• Serve as the primary point of contact for employees, business partners, vendors, and building management.
• Oversee daily office operations such as supplies, equipment, mail, shipping/receiving, and vendor payments.
• Manage office budgets, expense tracking, and accounts payable/receivable.
• Coordinate facilities, safety and maintenance activities, ensuring a safe, organized and compliant workplace.
• Partner with IT and facilities to resolve technology, workspace and equipment needs.
• Support events, visitor access, office systems, and additional administrative or operational projects as needed.
• Support onboarding logistics for new hires, including workspace, access, welcome coordination and technology requests.

• Accuracy and Attention to Detail – consistently high-quality, precise execution across logistics, expenses, communications and operations.
• Effective Communications – central hub for aligning leaders, teams, vendors and visitors with clear, timely communication.
• Flexibility and Adaptability – manage change comfortably and adjust priorities rapidly.
• Managing Multiple Priorities – self‑management to handle concurrent objectives, projects and activities with effective judgment.
• Problem Solving – recognise, anticipate and resolve operational issues, preventing escalation.
• Office Administration – run the office as a system (vendors, facilities, payments, space and daily flow) with minimal supervision.

• Previous experience supporting senior leaders.
• Previous experience managing an office.
• 3+ years related experience.
• College certificate or diploma.

• Pay range: $55,910.00 – $69,890.00 (may vary by location, level and experience).
• Compensation and benefits may vary based on individual factors, market location and job-related knowledge, skills and performance.
• We are hiring to fill an existing position; the role requires onsite work five days a week.
• Visa sponsorship is not available.

June 10, 2026 – June 24, 2026

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply.