Administrative Assistant

Company

Summary:

At the heart of bb Blanc's mission lies the belief that 'The Experience is everything'. As a pioneer in the industry, we specialize in curating unforgettable moments for large-scale events. With an event portfolio of over 2500 events annually, we've mastered the art of creating event magic. Since our establishment in 2008, bb Blanc, a Canadian-owned and operated live events company, has set the standard for excellence in audiovisual/staging production and live entertainment.

Our commitment to unmatched creativity and award-winning customer service has made us leaders in both the corporate and social event markets. However, it's our dedicated team that truly sets us apart. With their passion and expertise, we transform ordinary gatherings into extraordinary experiences, leaving a lasting impression on every guest. Whether it's a corporate gala, a lavish wedding, or a high‑profile conference, at bb Blanc, we understand that the experience we deliver is paramount, defining the essence of every event we touch.

This role will be responsible for providing exceptional customer service to all clients that visit our office and supporting our bb team with general office and finance assistance. The successful candidate will be someone who enjoys working independently and having the autonomy to take the job at hand and make it their own.

• Mondays to Fridays: 1pm – 5:30pm
• Morning shifts as required

• Answering the reception phone and directing calls accordingly
• Greeting clients, offering refreshments, and guiding them to an appropriate meeting room
• Notifying staff of incoming packages and guests
• Ensuring main floor cleanliness including the boardrooms, meeting rooms and guest bathrooms
• Ordering supplies for the office and warehouse as required
• Providing general support to the social team with day-to-day administrative tasks as required
• Helping with new hire onboarding tasks
• Other duties as assigned

• 2+ years administrative or clerical experience
• Strong organizational and time management skills