Hybrid Executive Assistant

Become the backbone of leadership as a hybrid Executive Assistant in Vaughan, ON. This key role supports senior executives with calendar management, travel coordination, and document handling.

In this full-time position, you will efficiently manage complex schedules for two high-level executives while ensuring smooth operations for the team. Your responsibilities will involve planning both domestic and international travel, preparing and overseeing expense reports, as well as coordinating meetings and scheduling for stakeholders. You'll also maintain confidentiality and manage sensitive documents with the utmost discretion.

Key Responsibilities:

• Own complex calendars across multiple time zones

• Plan and coordinate executive travel for meetings

• Prepare and manage financial reports and expenses

• Schedule board and investor meetings with necessary materials

• Handle NDAs and sensitive information securely

Requirements:

• 4+ years of experience in executive administrative support

• Proven discretion with confidential information

• Strong organizational and time-management skills

• Proficient in Microsoft Office Suite and scheduling tools

• Experience in aerospace, defence, or technology sectors preferred

Bring your organizational skills and discretion to support senior leadership in this dynamic executive role.
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