Human Resource Administrative Support

Job Details

Job Location:

Vaughan Air Canada ULC - VAUGHAN, ON L4K 4T2

Position Type:
Full Time Education Level: High School Salary Range: $22.00 - $25.00 Hourly Travel Percentage:
None Job Shift: Day Job Category:
Human Resources Human Resource Administrative Support Job Description

Job Title:

Human Resource Administrative Support

Reports to:

President, Vaughan Air

Job Type: Full-time;
Non-Exempt

Location:

Vaughan, ON, Canada, Onsite

Pay: $22.00 - $25.00 CAN

Vaughan Air () is a member of The UEP Group () portfolio of companies. Vaughan Air is a leading manufacturer of prefabricated duct systems and enclosures.

Our company delivers exceptional customer service throughout the purchasing cycle, from the initial estimate to product delivery, along with top-quality products that meet the evolving needs of the industry. We take pride in our work and hold ourselves to the highest standards on every project, ensuring excellence from start to finish

The Human Resource Administrative Support provides a combination of human resources and general office administrative support for the company. This position assists with employee records, payroll preparation, onboarding and offboarding, while also managing routine office operations, facility needs, correspondence, supplies and visitor support. The ideal candidate is organized, dependable, approachable, and able to balance HR responsibilities with the day-to-day administrative needs of the office.

• Office Administrative Support
• Human Resources Support
• Onboarding & Offboarding
• Payroll Support

• Manage routine office administrative responsibilities, including answering telephone calls, monitoring emails, and responding to general inquiries.
• Greet visitors and direct them to the appropriate employee or department.
• Open, sort, and distribute incoming mail and prepare outgoing mail and courier shipments.
• Order, organize, and maintain office and kitchen supplies.
• Operate office equipment and coordinate service or repairs when needed.
• Assist with organizing meetings, employee events, training sessions, and conferences.
• Coordinate facility maintenance and repair requests with building management, maintenance staff, and outside service providers.
• Process building-access requests, coordinate access cards, and maintain current records of authorized personnel.
• Support shipping & receiving of parcels & samples to Vaughan Air’s customers.
• Participate in JHSC meeting. Post meeting minutes and track action items.
• Assist management and other departments with administrative projects as needed.
• Perform other related duties as assigned.

• Manage routine office administrative responsibilities, including answering telephone calls, monitoring emails, and responding to general inquiries.
• Greet visitors and direct them to the appropriate employee or department.
• Open, sort, and distribute incoming mail and prepare outgoing mail and courier shipments.
• Order, organize, and maintain office and kitchen supplies.
• Operate office equipment and coordinate service or repairs when needed.
• Assist with organizing meetings, employee events, training sessions, and conferences.
• Coordinate facility maintenance and repair requests with building management, maintenance staff, and outside service providers.
• Process building‑access requests, coordinate access cards, and maintain current records of authorized personnel.
• Support shipping & receiving of parcels & samples to Vaughan Air’s customers.
• Participate in JHSC meeting. Post meeting minutes and track action items.
• Assist management and other departments with administrative projects as needed.
• Perform other related duties as assigned.

• Help maintain and ensure employee records, job classifications, compensation changes, scheduling information, union dues, and other employment changes are processed in accordance with applicable collective agreements.
• Support shop-floor staffing needs by recruiting and assisting with the hiring of qualified employees as needed.
• Enter and update employee information in the HRIS, including job information, compensation, union classifications,…