Executive Personal Assistant

Position:
Executive Personal Assistant/Administrator

Department:
Logistics & Container Services

Location:

Vaughan (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/

Hours:

Monday to Friday, 9 am - 5 pm

Reports To:

CEO

Travel: occasional driving is required in the Toronto and Vaughan area

Salary Range: 65-80k CAD

• Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meetings.
• Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence.
• Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required
• Prepare and edit documents, reports, and presentations.
• Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvement.
• Assist with recruitment activities, interview coordination, onboarding, and employee documentation.
• Coordinate company events, meetings, and special projects from planning through execution.
• Manage confidential information and sensitive business matters with discretion.
• Maintain accurate records and manage files.
• After-hours availability - occasionally.

• Oversee personal and professional financial transactions.
• Manage invoices, bills, and banking activities.
• Assist with budgeting and financial planning.
• Assist with payroll administration and financial reporting.

• Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.