Personal & Property Executive Assistant

About the Role We're seeking a highly organized, discreet, and proactive Personal & Property Executive Assistant to support both property/business operations and personal household needs. This hybrid role blends property file administration with executive assistant duties.

• Maintain and organize property-related files, ensuring accurate, timely filing
• Track lease agreements, maintenance records, invoices, and vendor contracts
• Keep digital and physical filing systems updated and audit-ready

• Manage and triage email inbox, draft correspondence as needed
• Maintain calendar, schedule meetings, and resolve conflicts
• Prepare materials ahead of meetings and appointments

• Organize and file personal and family documents securely
• Book and coordinate travel (flights, hotels, itineraries)
• Handle personal errands and administrative tasks as needed
• Manage sensitive/confidential information with discretion

• 2+ years' experience as an administrative, executive, or personal assistant
• Strong organizational skills and excellent attention to detail
• Comfort managing both professional and personal/household matters
• Proficiency with email, calendar tools (Outlook/Google Workspace), and file management systems
• High level of discretion and trustworthiness
• Property management or real estate admin experience a plus
• Valid driver's license and access to a reliable vehicle required

This role involves access to sensitive personal, family, financial, and property information. Candidates will be required to sign a confidentiality/NDA agreement and maintain strict discretion at all times.

$25–$28/hour, based on experience.