Office Administrator

Role Summary

The Office Administrator is responsible for providing professional administrative and operational support to ensure the efficient day-to‑day functioning of the office. Serving as a key point of contact for employees, clients, and visitors, this role manages office services, coordinates meetings and travel, maintains workplace resources, supports internal communications, and assists leadership with administrative tasks. Through strong organization, attention to detail, and customer service, the Office Administrator helps create a positive workplace experience while enabling teams to operate effectively and efficiently

The Office Administrator is responsible for providing professional administrative and operational support to ensure the efficient day-to‑day functioning of the office. Serving as a key point of contact for employees, clients, and visitors, this role manages office services, coordinates meetings and travel, maintains workplace resources, supports internal communications, and assists leadership with administrative tasks. Through strong organization, attention to detail, and customer service, the Office Administrator helps create a positive workplace experience while enabling teams to operate effectively and efficiently

The Office Administrator plays a vital role in supporting the day-to‑day operations of Modern Niagara by ensuring the office runs efficiently, professionally, and seamlessly. As a key point of contact for employees, clients, and visitors, this role helps create a positive workplace experience while providing essential administrative support that enables leaders and teams to focus on delivering exceptional service and project outcomes.

• Support Operational Efficiency
• Enhance Employee and Client Experience
• Enable Business and Leadership Effectiveness

• Greeting guests and employees; answers inquiries or direct where necessary.
• Distribution of mail/couriers, arranging outgoing mail/couriers, ordering and stocking office and kitchen supplies.
• Maintaining office equipment.
• Create office memos and informational postings.
• Review and approval of print and swag to comply with branding.
• Scheduling workspace reservations and catering needs.
• Supporting Manager’s with travel arrangements, expense reports, complex meetings arrangements and assist with clerical duties including filing, data entry, record review and maintenance, etc.
• Other duties and tasks as assigned by Executive Assistants.

• 1 years' experience providing administrative support in a professional, fast-paced, and deadline-driven environment is an asset
• Exceptional commitment to client service and continuous improvement.
• Ability to deal with highly confidential information; diplomacy, conciliation and discretion are all vital in this role.
• Strong organizational skills, with strong prioritization; ability to work on multiple projects simultaneously.
• Ability to work with minimal supervision and direction.
• Excellent verbal and written communication skills.
• Strong attention to detail, research, and problem-solving skills.
• Effective decision-making ability.
• Confident communication and active listening skills.
• Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment.
• Demonstrated enthusiasm for continuous learning relevant to the role.
• Flexibility to work overtime, when required; and
• Computer savvy; ability to become proficient with various software applications specific to the company’s needs. Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat.

• Previous experience in a corporate, construction, engineering, or professional services environment.
• Experience coordinating travel arrangements, event planning, and meeting logistics.
• Familiarity with expense management systems and office management software

This is a new position, and the salary range is between $46,000 - $55,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous…