Administrative Assistant

About the Company:

Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and provides services to the construction industry, including but not limited to labour, floor leveling, multi-stage cleaning, site safety inspections and safety training . With more than 17 years of experience, we partner with businesses across sectors and collaborate closely with builders, trades, contractors, and project managers to ensure the well-being of workers and the seamless execution of construction projects.

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.

• Create and submit construction proposals and tenders
• Agreement/ Purchase Order review, including accompanying start up/ongoing documents
• Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders
• Provide administrative support to the management team and other departments as needed
• Manage calendars, schedule appointments, and coordinate meetings and conferences
• Prepare and distribute correspondence, memos, and reports
• Handle incoming and outgoing mail and packages
• Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible
• Answer and direct phone calls, taking messages when necessary
• Greet and assist visitors, ensuring they have a positive experience
• Assist with special projects and events as assigned

• 2-5 years of experience in an administrative role supporting a construction company, builder or trade
• Experience with construction project estimation
• Experience with client/builder relations
• Knowledge of construction billing practices (i.e. progress draws etc.)
• General knowledge of construction scope of work
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent written and verbal communication skills, with attention to detail
• Proficient in using computer software and applications, including MS Office Suite
• Ability to work independently and as part of a team, demonstrating a proactive and positive attitude
• Must have a vehicle and G driver's license

• Competitive salary and benefits package
• Opportunity for growth and advancement within the company
• Collaborative and supportive work environment
• Professional development opportunities
• Meaningful and rewarding work that contributes to the safety and well-being of others

Safeline Group of Companies is an equal opportunity employer, and we are committed to fostering a diverse and inclusive workplace. If you require accommodation throughout the recruitment and selection process, we will work with you to meet your needs..

Job Types: Full-time, Permanent

Pay:
From $40,000.00 per year

Benefits:

• Company events
• Extended health care
• Paid time off

Work Location:

In person