Transaction Administrator

Your Impact at TFN Realty
TFN Realty is an award-winning, full-service brokerage that led 20% of Ontario’s pre-construction market in 2024 and was recognized as Best Sales Team by NAHB’s The Nationals

We provide a collaborative, growth-driven environment supported by advanced tools, hands-on training, anda strong reputation across pre-construction and resale.

We’relooking for passionate professionals who are eager to help us shape the future of our industry.

The Transaction Administrator is essential to maintaining the smooth processing of real estate transactions, ensuring ongoing support to our agents and internal departments, and upholding our client service standards.

This role islocatedat ourHead Office in  Vaughan, ON. This posting is for a replacement position.

The expected annual salary range for this role is $50,000 - $60,000 per year.

This position is also eligible to participate in our short-term incentive program.

Please note the compensation information shown above is a general guideline only. Hourly rate is based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.

What We Are Looking For
Your drive for excellence and entrepreneurial spirit will be cornerstones of your success.

Here’swhat elsewe’dlove to see:

1 to 3 years of experience supporting real estate transactions, deal administration, or accounting processes.

A bachelor’s degree or college diploma in a related field.

Proficiency in Microsoft Suite and Lone Wolf software.

Demonstrate professionalism, discretion, and attention to detail while meeting deadlines and responding promptly to trade-related requests.

Foster a collaborative, team-first approach by working effectively with colleagues, demonstrating initiative and adaptability, and supporting the broader team as needed in a fast-paced environment.

You’llStand

Out if You Bring:

Proficiency in Broker Bay is considered an asset.

What You’llBe Doing Each Day

Input and process all trade-related documents in Lone Wolf and internal systems (e.g., listing agreements, APS, amendments, waivers, commissions).

Process real estate transactions, including resale, pre-construction, and lease transactions, from deal submission through closing. Review and maintain transaction documentation, track key dates and conditions, administer commission and deposit records, and follow up to ensure all required documentation is complete and accurate.

Ensure all transaction files meet RECO/TRESA, FINTRAC, and brokerage compliance requirements, including required documentation, record-keeping, and timely resolution of deficiencies.

Serve as a liaison for agents, providing timely updates and administrative support to ensure smooth closing processes.

Coordinate between agents, legal offices, cooperating brokerages, and internal departments to facilitate seamless transaction processing.

Maintain accurate digital filing systems and assist with preparing internal reports, trust ledger updates, and commission breakdowns.

Assist with general administrative functions as needed, including assisting the front desk during peak periods.

The TFN Realty

Experience:

JoiningTFN Realty means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, butwe’realso invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:

The opportunity to collaborate with other skilled and visionary professionals.

Organic Produce from our Community Supported Agriculture  Program.

Engaging social events throughout the year to celebrate our team.

Recognition of achievements and milestones every step of the way.

A company that…