Communications and Administrative Coordinator

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Job

Requisition  Type:

Full time Employee Group:

Staff Job Category:

Administrative Support

Employment Type:

Temporary Department:

Faculty of Environment
- Dean of Environment Office
- Intact Centre Administration Hiring Range:$51,306.48 - $64,133.10

Posting Information:

This posting is for an existing vacancy.

This role is being offered as a two year secondment/contract

Internal deadline October 8th at 11:59 PM

Job Description:

Primary Purpose The Administrative Coordinator reports to the Managing Director and provides communications and administrative support for the Intact Centre on Climate Adaptation. The Coordinator is responsible for implementing the Centre’s digital communication strategies, promoting research outputs and events, and coordinating administrative tasks that support team operations. The Coordinator will play a key role in enhancing the visibility of the Intact Centre by producing compelling content across digital, print, and in-person formats, supporting media outreach, and strengthening the Centre’s public profile and brand.

This includes developing strategic communications that translate technical findings into accessible messages for government, media, and the public. This role is critical to maintaining the Centre’s national presence, professional image, and operational efficiency. The Coordinator will serve as a point of contact for the Intact Centre and will serve as liaison between the centre, the Faculty of Environment, and Media Relations.

Key Accountabilities Communications Lead  development of professional, engaging content for social media platforms (Linked In, Instagram) and weekly newsletters (Mail Chimp)
Maintain and update the Intact Centre website using Word Press Monitor  and analyze web and social media engagement using Google Analytics Support the promotion and dissemination of new research publications, webinars, and events

Draft and edit written content for reports, announcements, presentations, and media materials

Contribute to the development of quarterly and annual reports

Works with Managing Director, Climate Science on quarterly and annual reports

Administration

Book meetings, take meeting minutes, and coordinate internal schedules and shared calendars

Supports event planning and coordination for conferences, committee meetings, workshops, seminars, public events

Balance deadlines and responsibilities while accommodating multiple interruptions to deal with a wide range of questions and issues as they arise

Required Qualifications Education Post -secondary education or equivalent combination of education and experience required

Experience

Minimum 2 years’ experience in writing, editing and creating content for social media.

Minimum 2 years administrative experience ideally in a research environment

Proficient with MS Office (Word, Excel, Outlook)
Knowledge/Skills/Abilities Excellent written and verbal communication skills with the ability to distill complex subjects to a wider audience

Working knowledge of Linked In, Instagram, Mail Chimp, Google Analytics, Canva Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Teams, SharePoint)
Attention to detail and emphasis on quality

Effective time management skills in a fast-paced work environment

Ability to adjust to shifting priorities

Ability to work independently and…