Office Administrator & Receptionist

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Office Administrator & Receptionist Concord, ON, Canada | req
3263 Posted on: 10/14/2026 Back to Search  Type of position:  Regular

Your future role on the team
BBA’s Concord (Vaughan) office is quickly expanding and has plans to continue this growth.

Weseek a dynamic and organized individual to fulfill a multi-functional role,including receptionist duties, office management, document formatting, and project document control. This role requires a proactive and flexible approach,and the ideal candidate will thrive in a fast-paced environment with diverse responsibilities. The Administrative Assistant's responsibilities include supporting the Office Director in his daily management tasks and supporting the administrative needs of staff in the Concord office.
With us, you’ll get the opportunity to...
Receptionist Duties:
Greetand assist visitors.
Maintaina welcoming reception area.
Maintain the visitor log.
Manage office shipping and receiving activities
Office Management:
Manage office supplies, ensuring the availability of necessary items.
Oversee mail and courier services.
Coordinate building access, and other logistical support.
Manage office-related vendor relationships (e.g., cleaners, suppliers, handymen).
Maintain a clean, organized, and professional office environment
Support office health, safety, and environmental (HSE) initiatives, including PPE management and safety-related administrative activities.
Document Formatting:
Assist with preparing, formatting, and proofreading documents such as reports,proposals, and presentations.
Ensure documents meet company standards for quality and consistency.
Document Control:
Implement and maintain document control processes for engineering projects.
Ensure accurate filing, retrieval, and distribution of project documents.
Monitor document revisions and ensure proper version control.
Ensure compliance with project documentation requirements and standards.
Other Duties:
Support event coordination (e.g., internal meetings, workshops), including booking rooms and ordering meals if necessary.
Assistin onboarding new staff with office setup.
Perform additional administrative tasks as needed.
Strong verbal and written communication skills for handling phone calls,visitors, and document preparation.
Abilityto multitask, prioritize responsibilities, and maintain attention todetail in office operations and document management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with expertise in document formatting and familiarity with document control systems.
Efficient in managing multiple tasks, meeting deadlines, and prioritizing document control and administrative duties.
Professional,friendly approach in dealing with clients, vendors, and colleagues, with strong interpersonal skills.
Attention to detail and accuracy in managing documents.
Abilityto manage time effectively and prioritize tasks.
Abilityto work independently with minimal supervision.
Professional,approachable demeanor with a customer-service mindset.
Senseof ethics and adherence to organizational values
Do your qualities and values match our corporate culture?

Rigour and ethical
Results-driven
Willingness to work together while having fun
Inspirational leadership
Ability to see beyond established standards
Fascination for innovation

Overview of certifications and job requirements:
Post-secondary education (diploma) in office administration or related field preferred.
1-2years of experience in office administration or management; prior experience in document control is an advantage.
Proficient in Microsoft Office and familiar with document control processes,including version tracking and compliance.
Independent,proactive, adaptable to changing priorities, and a strong team player.
Thisrole requires in-office…