Receptionist, Administrative​/Clerical

Our client in Vaughan, a growing and dynamic organization in the home construction industry, is looking to hire a highly organized and welcoming Receptionist. Acting as the face of the company, you will be the first point of contact for clients, visitors, and staff. This is a fantastic opportunity for a customer-focused professional to provide essential administrative and facilities support while working autonomously at the front desk of a busy corporate office.

The Receptionist is responsible for greeting all incoming guests and providing seamless general administrative support to the facilities management team, accounting, and various other departments. You will play a crucial role in keeping the office running smoothly—from managing daily mail and meeting rooms to coordinating supplies and uniforms for both the corporate office and active construction project sites.

Advantages
- Start:
Week of November 16th
- Work model:
In office. Monday - Friday. 8:30 - 5:00
- Pay: $21-$23/hour

- Location:

Keele and Steels

Responsibilities
First Impressions & Guest Relations:
Professionally greet visitors and employees in person, over the telephone, and via email. Maintain the daily visitor logbook.

Facilities & Maintenance:
Act as the first point of contact for assigned office repair or maintenance requests. Coordinate with maintenance personnel to ensure requests are completed, escalating complex issues to the Facilities Coordinator.

Office & Construction Support:
Order and track office supplies for the assigned location as well as active construction projects. Order and track uniforms for the low-rise construction, high-rise construction, and customer service teams.

Mail & Courier Management:
Manage and distribute all incoming and outgoing mail and packages, including arranging courier services.

Onboarding Support:
Order name plates and access cards for new hires.

Inventory & Office Upkeep:
Order, receive, distribute, and maintain a running inventory of kitchen supplies, photocopy paper, and general office supplies. Stock supplies for meeting rooms, the kitchen, and the photocopier area.

Meeting Preparation:
Prepare and maintain standard layouts for all meeting rooms.

Cross-Departmental Administration:
Provide general administrative support for accounting and other departments as needed, and provide backup support to the receptionist at the Corporate Office.

General Duties:
Perform other administrative duties as assigned by the Manager, Administrative Services.

Qualifications

Education:

High School Diploma (minimum requirement).

Experience:

Previous experience in a reception, front desk, or customer service role is highly preferred.

Technical

Skills:

Working knowledge of Microsoft Office Suite (Word, Excel, Outlook).

Interpersonal

Skills:

Excellent customer service skills with the ability to interact positively and professionally with all levels of employees, management, and external clients.

Problem Solving:
Ability to autonomously handle day-to-day front desk inquiries and logistics, knowing when to escalate complex facility issues to management.

Summary
If this opportunity is of interest to you, please apply! We thank everyone for their interest, but please note that only those who are qualified will be reached out to.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive…