Project Coordinator

Overview

Posted: Tuesday, January 27, 2026 at 5:00 AM

Position: Project Coordinator
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $60,000 - $70,000 ( salary will be determined based on the candidate s skills, experience and qualifications )

One State is the power of unity – one team, creating what’s next, together.

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls
, Uni-Wall systems,
curtain walls, cladding
, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s
Best Managed Companies for the last 5 years
.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact—transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

• Empowered by Innovation
• We Make It Happen
• Family
• Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

Reports to the Project Manager. The Project Coordinator will work closely with the Project Manager on project specific tasks. This role is supportive, where the incumbent acts as a liaison by communicating with external parties and assisting project managers in organizing and coordinating all aspects of a project, from start up to close out.

Duties are responsibilities include but are not limited to the following:

• Attend mock-up reviews;
• Set goals and objectives to strategize future implementations;
• Attend a Kick-Off and Scope of Work meeting to discuss what was priced and included in State s scope;
• Check and ensure to receive all necessary drawings/documents to start the shop drawings (Architectural, Slab edge, Structural, Mechanical, Electrical in CAD and PDF-preferably IFC drawings;
• Access construction management software to track deficiencies;
• Study the project and identify any discrepancies to ensure full accountability of the project;
• Order print out Tender set drawings as required;
• Review project milestones and advise the PM if there are any obstacles in achieving them;
• Order samples as per bid proposal and submit to the contractor for approval;
• Use standard State boxes to send out samples
• Print sets of the latest marked up shop drawings for takeoff, breakdown, and for installers at kick-off meetings;
• Download all RFI s and SI s and advise PM;
• Update the SI log and advise PM for any extras;
• Set up all internal and external meetings with PM when necessary and prepare meeting minutes and upload them onto Construction Management software;
• Set up weekly meetings with Drafter and PM as part of our preconstruction process. Prep meeting minutes and upload them on Construction Management software;
• Prepare the meeting minutes, review with PM before distribution and follow up on outstanding items;
• If a project is guaranteed, download the latest slab edge and structural drawing prior to breakdown;
• Download all drawings required to start the shop drawing process;
• Manage and close risk review tracker items;
• Prepare VMU Checklist and Milestone Schedule;
• Fill out VMU observation log and ensure completion of action items;
• Request "Guarantee" letter to GC (if applicable);
• Send notifications internally (Ex. Changes to Construction Schedule);
• Review and save Engineer s and 3rd Party consultants field reports
  - All items to be entered as individual items in construction management software;
• Update changes to Project Schedule;
• Collect Closeout Documents;
• Populate Lessons Learned Issue Identification log - obstacles that prevented team from completing to plan
• Documen…