Project Coordinator - Civil office based

Location: [City], ON (on-site / project-based) |
Type: Full-time, Permanent |
Salary: $60,000 – $90,000 + benefits

Reports to: Project Manager |
Experience: 3–7 years | This is an existing vacancy.

Harbinger Network Inc. is conducting a confidential search on behalf of an established civil infrastructure and heavy construction contractor. With a dedicated Project Delivery team supported by in-house Survey & Geomatics, Estimating, Finance and Equipment groups, our client is adding a Project Coordinator who wants to grow into project management.

This is not an admin role. As a core member of the Project Delivery team, you'll own the project-control systems that keep projects on track — drawings, RFIs, submittals, changes, procurement, subcontracts, invoices and billing — from contract award through closeout. You'll work alongside the Project Manager and Superintendent so that nothing slips through the cracks and every open item has an owner and a date.

• Project startup: set up project files and control logs (RFI, submittal, drawing, change order, procurement, subcontract and notice registers) at award.
• Document control: maintain the drawing register, distribute revisions and ensure the field is building from current IFC drawings.
• RFIs & submittals: prepare, issue and track RFIs and shop drawings through to closure, following up on overdue responses.
• Change management: log potential changes and site instructions, collect daily extra-work backup and track contractual notice deadlines.
• Procurement & subcontracts: track purchase orders, material deliveries and subcontract compliance (insurance, WSIB, bonding).
• Cost & billing support: track supplier and subcontractor invoices, cost-code allocation, holdbacks and quantities for monthly progress billing.
• Meetings & schedule: prepare minutes and action-item logs, and support milestone tracking and weekly lookaheads.
• Closeout: assemble as-builts, warranties, O&M manuals and deficiency lists progressively throughout the project.

• 3–7 years of experience supporting construction project-management teams; civil infrastructure or heavy construction strongly preferred.
• Diploma or degree in Construction Management, Civil Engineering Technology or a related field (preferred).
• Ability to read construction drawings and specifications, with a working knowledge of construction contracts.
• Understanding of project cost control, change orders and progress billing.
• Experience with Jonas Construction Software or a similar project-management system.
• Highly organized and detail-oriented, with strong written and verbal communication and the confidence to escalted issues early.

• Competitive salary and comprehensive benefits package.
• A clear career path:
  Project Coordinator → Project Manager → Senior Project Manager, based on capability, not years of service.
• Hands-on exposure to procurement, contract administration, cost control and scheduling on major civil projects.