Rewards Administrator - Payroll and HRIS

Position: Total Rewards Administrator - Payroll and HRIS

Total Rewards Administrator – Payroll & HRIS

Join Willowdale Asset Management as our Total Rewards Administrator – Payroll & HRIS. Are you ready to launch your career in Human Resources or Payroll Administration and make a real impact? At Willowdale Asset Management, we don’t just fill roles—we empower passionate individuals to shape the future of our industry.

Why This Role Stands Out

• Be a Trailblazer:
  This is a newly created position on our dynamic People & Culture team, designed for those who want to innovate and grow in Total Rewards, payroll, and HR Information Systems.
• Grow With Us:
  Whether you’re just starting out or looking to expand your HR expertise, you’ll receive hands‑on experience, mentorship, and opportunities to learn from industry leaders.
• Make a Difference:
  Your ideas, exceptional tech savvy and initiative will help us build a workplace where every employee thrives. You’ll play a key role in enhancing our payroll and HRIS processes, ensuring accuracy, compliance, and a seamless employee experience.
• Collaborative Culture:
  Work alongside visionary professionals at our vibrant Vaughan, ON headquarters, where your contributions are valued and your growth is supported.

What You’ll Experience

• A supportive environment that celebrates learning and development
• Direct involvement in projects that shape our company’s future
• Access to exclusive benefits, wellness programs, and recognition for your achievements

What We Are Looking For

Your drive for excellence, curiosity for learning and entrepreneurial spirit will be cornerstones of your success. Here’s what else we’d love to see:

• Post‑secondary education in human resources, payroll or accounting
• Minimum of 1 year working in an administrative or coordinator capacity, preferably in a customer‑facing role

You’ll Stand Out if You Bring:

• Experience in human resources and/or exposure to payroll principles and processing
• A self‑described tech‑savvy expert, specifically in Microsoft Excel, including pivot tables, VLOOKUPs, chart and graph creation, etc.

What You’ll Be Doing Each Day Payroll Administration & Support

• Administer biweekly and hourly payroll
• Post the payroll accounting journal entries and prepare monthly G/L account reconciliations for liability accounts (benefits, union dues, CPP & EI, WSIB, etc.). Support Corporate and Division accounting teams in variance‑to‑budget analyses.
• Respond to payroll inquiries from the P&C team and/or employees—provide clear and accurate information on pay statements, deductions and leave payouts
• Support year‑end payroll process (such as preparing tax documentation)
• Support the annual budget and quarterly forecast payroll updates in the company budgeting system

HRIS Administration (Dayforce HCM)

• Ensure all employee data is accurate, up‑to‑date, and entered correctly into Dayforce including new hires, terminations, changes, and other HR transactions.
• Create, manage, and distribute reports for 3rd‑party system data feeds.
• Manage the monthly P&C data reporting and dashboard analytics
• Act as a first point of contact for HRIS‑related questions, providing user support, and deliver training and support documentation to the P&C team and end‑users.
• Assist with system updates, module rollouts, and troubleshooting technical issues. Participate in systems analysis, system testing and implementation of new features and integration data feeds to third‑party systems
• Maintain compliance with data privacy regulations and internal controls, and validate data integrity, and data security access

The Willowdale Asset Management

Experience:

Benefits

• The opportunity to collaborate with other skilled and visionary professionals.
• Exclusive discounts through our Employee Home Ownership Program.
• Support for your wellbeing through our employer‑paid benefits.
• Employer‑sponsored RRSP plans to help you invest in your future.
• Ongoing support for continuing education and opportunities for learning and development to help you grow your career.
• Organic Produce from our Community Supported Agriculture Program.
• Engaging social events throughout the year to celebrate our team.
• Recognition of achievements and milestones every step of the way.
• A company that values your time…