Procurement Specialist

About the Opportunity

• Act as the primary point of contact for vendors regarding open purchase orders and shipment status.
• Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules.
• Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan.
• Proactively identify potential delays, shortages, or schedule changes before they impact operations.
• Escalate critical supply issues or delivery risks to Procurement Management in a timely manner.
• Build and maintain professional working relationships with vendors to support effective communication and issue resolution.
• Maintain accurate and up-to-date information in the ERP system, including Estimated Times of Arrival (ETAs), shipment updates, and order status changes.
• Monitor and manage daily Open Purchase Order reports to ensure data integrity and visibility across the business.
• Prepare and distribute status updates related to inbound shipments, delayed orders, and supply risks.
• Support reporting and tracking activities for Procurement and Supply Planning teams.
• Identify discrepancies between supplier commitments and supply requirements.
• Collaborate with vendors, logistics providers, and internal stakeholders to resolve shipment, documentation, or scheduling issues.
• Assist with reconciliation of shipping and receiving documentation to ensure accuracy for Warehouse and Receiving teams.
• Support continuous improvement initiatives focused on procurement visibility, communication, and delivery performance.
• Partner closely with Supply Planning to communicate changes impacting inventory availability or production schedules.
• Coordinate with the Logistics team regarding vendor readiness and inbound freight scheduling.
• Support Warehouse operations by providing visibility into upcoming deliveries to assist with labor and dock planning.
• Work collaboratively across departments to ensure alignment on inbound supply priorities.

• Minimum 1 year of experience in procurement coordination, purchasing support, supply chain, or customer/vendor coordination.
• Proficiency in Microsoft Excel and ERP or purchasing systems.
• Excellent communication skills.
• Diploma or degree in Business, Supply Chain, Procurement, or related field preferred.

$23 - $28 / hour