Invoice Export Control Associate

SCM-Procurement / Supply Chain Logistics

Company

Experienced Professional

Job type

Full-time

Office/Site only

Employment type

Permanent

Location(s)

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital work spaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2026 and Canada’s Top Employers for Young People 2026.

This role is responsible for ensuring accurate and compliant commercial invoicing, export documentation, and dangerous goods shipments for both domestic and international deliveries. The position safeguards adherence to all government regulations and export control requirements while supporting efficient shipment coordination through contract review, pricing validation, and freight management. It also drives continuous improvement across invoicing and shipping processes, supports delivery performance, and maintains data integrity within ERP systems and ISO standards.

Success in this role requires strong analytical capability, attention to detail, and the ability to operate effectively in a fast-paced environment.

• Prepare and validate commercial invoices and export documentation in compliance with regulatory and export control requirements.
• Ensure dangerous goods shipments meet applicable regulatory and safety standards (e.g., IATA, IMDG).
• Review customer contracts to confirm requirements, pricing accuracy, and adherence to commercial terms.
• Calculate and validate freight rates, Incoterms, and provide quotations for freight and specialized packaging.
• Verify pricing, discounts, and perform accurate currency conversions.
• Coordinate shipment activities and communicate delivery status, product availability, and updates to internal and external stakeholders.
• Manage manual shipments (including internal orders, component resale, and nonstandard customer orders) in SAP to ensure accurate recordkeeping and compliance with ECC screening requirements.
• Monitor orders shipping and backlog to support on-time delivery KPIs and proactively identify risks to performance targets.
• Drive continuous improvement initiatives across invoicing and shipping processes.
• Ensure the accuracy of shipping and invoicing master data (including customer records and Incoterms) in SAP to enable timely billing, support performance KPIs, and maintain ISO compliance.
• Support internal and external audits by preparing required documentation packages.
• Perform monthly invoicing procedures and ensure compliance with any audit
• 2–5 years of experience in a supply chain, logistics, or shipping environment.
• Strong knowledge of export regulations, documentation requirements, and dangerous goods compliance.
• Dangerous goods certification (e.g., IATA, IMDG, or equivalent).
• Experience with freight calculations, Incoterms, and international shipping processes.
• Intermediate experience with ERP systems (SAP…