Facilities Manager

We are seeking an experienced and hands-on Facilities Manager to oversee the maintenance, operation, and physical condition of a portfolio of industrial, commercial, and retail properties. The successful candidate will be responsible for ensuring that all properties are safe, operationally efficient, well-maintained, and compliant with applicable codes, regulations, and company standards.

The ideal candidate will have a strong understanding of building systems, HVAC equipment, capital repairs, and preventative maintenance, along with the ability to coordinate contractors, manage operating budgets, and oversee capital improvement projects. This role requires a practical, solutions-oriented individual who can assess building conditions, identify maintenance and repair requirements, and make informed recommendations regarding repairs, replacements, and long-term capital planning.

Key Responsibilities
1. Facilities Operations and Maintenance

Oversee the day-to-day operation, maintenance, and physical condition of industrial, commercial, and retail properties.

Conduct regular property inspections to identify deficiencies, maintenance requirements, safety concerns, and opportunities for improvement.

Develop, implement, and monitor preventative maintenance programs for building systems, equipment, and common areas.

Coordinate reactive maintenance, emergency repairs, and service requests to minimize disruption to tenants and property operations.

Ensure building systems and equipment are operating efficiently and reliably.

Maintain accurate records of inspections, maintenance activities, service contracts, warranties, and equipment documentation.

2. HVAC and Building Systems

Demonstrate working technical knowledge of HVAC systems, including rooftop units (RTUs), make-up air units, air-handling units, boilers, chillers, ventilation systems, and associated controls.

Coordinate HVAC servicing, troubleshooting, repairs, and equipment replacements with qualified contractors and service providers.

Review contractor recommendations and quotations to assess the scope of work, proposed solutions, and overall value.

Identify recurring HVAC issues, equipment inefficiencies, and potential system failures, recommending corrective actions as appropriate.

Monitor the performance and maintenance of other building systems, including electrical, plumbing, fire and life safety, and building automation systems.

Review building system deficiencies and recommend repairs or upgrades to improve reliability, energy efficiency, and operating performance.

3. Capital Repairs and Projects

Identify, assess, and prioritize capital repairs, building deficiencies, and major maintenance requirements.

Assist with the preparation of annual capital expenditure budgets and multi-year capital plans.

Coordinate capital projects involving roofing, HVAC replacements, building envelope repairs, parking lots, paving, structural components, mechanical systems, and other major building improvements.

Obtain and review contractor proposals, quotations, scopes of work, and project schedules.

Evaluate repair-versus-replacement options and provide recommendations based on cost, asset condition, expected service life, and operational impact.

Monitor contractor performance, project costs, timelines, quality of work, and compliance with approved scopes.

Conduct site reviews and coordinate project closeout, including deficiencies, warranties, manuals, and required documentation.

4. Contractor and Vendor Management

Source, evaluate, and coordinate qualified contractors, consultants, and service providers.

Obtain competitive quotations and assess proposals for scope, pricing, technical suitability, and value.

Monitor service provider performance and ensure work is…