Philanthropy Communications Officer - Foundation

Job Description

The Philanthropy Communications Officer contributes to the Foundation’s fundraising, stewardship, executive and governance communications efforts through the development of compelling, inspiring, accurate and brand-aligned content and collateral. Working closely with fundraising, stewardship and executive leadership colleagues, the Officer develops and co-ordinates donor- and stakeholder-facing communications, fundraising materials, executive communications and governance resources that support organizational priorities, donor engagement and fundraising success.

Drawing on strong storytelling, communications and relationship-building skills, the Officer translates organizational priorities, patient impact and funding needs into compelling narratives that inspire support, strengthen donor relationships and engage key stakeholders.

Key duties and responsibilities

Fundraising and stewardship communications - 40%

• Develop, co-ordinate and produce donor proposals, presentations, briefing materials, one-pagers, donor correspondence, stewardship communications, impact updates and other fundraising collateral.
• Draft fundraising emails, event communications, presentations, scripts and related materials that support donor engagement and revenue-generating activities.
• Gather stories, testimonials and supporting information from donors, patients, volunteers and hospital staff to support fundraising and stewardship communications.
• Translate complex healthcare, fundraising and organizational priorities into clear, donor-centred communications that demonstrate the impact of philanthropy and connect donor interests with Foundation priorities.
• Manage assigned communications projects from concept through final delivery, including drafting, reviews, approvals and production.

Executive and governance communications - 25%

• Develop executive communications materials, including correspondence, presentations, briefing notes, speaking remarks and social media content, ensuring alignment with organizational priorities, key messages and leadership objectives.
• Coordinate the preparation and production of Board and governance materials, ensuring accuracy, consistency and timely delivery.
• Develop reports, presentations and other communications materials for executive leadership and governance audiences, adapting messaging, tone and format to suit the intended audience and purpose.
• Coordinate special communications projects involving the CEO, Board and senior leadership, ensuring appropriate review and approval processes are followed.
• Exercise sound communications judgment when developing materials for sensitive, high-profile or confidential audiences, escalating issues and seeking senior input when appropriate.

Donor event communications and creative production - 15%

• Develop and coordinate communications for Foundation events, including invitations, presentations and speaking remarks.
• Coordinate communications requirements for donor events, including timelines, approvals, production and stakeholder input, while providing event-day support as needed.
• Create and adapt basic graphic assets for fundraising campaigns, events and donor communications using Canva and Foundation-approved templates.
• Coordinate with freelance designers, printers and other vendors as required to support communications projects.

Administration, coordination and development - 20%

• Coordinate project timelines, drafts, approvals and deliverables across multiple fundraising and communications initiatives, independently managing competing priorities and stakeholder relationships while meeting deadlines and maintaining a high standard of quality and accuracy.
• Proofread and fact-check materials to ensure accuracy, consistency and adherence to Foundation…