Fleet Supervisor

Job Summary

The Fleet Supervisor is responsible for the safe, efficient, and cost-effective operation of the company’s transportation fleet. This role oversees fleet maintenance, dispatch operations, driver performance, and regulatory compliance while ensuring on-time delivery and high customer service standards. The position plays a critical role in optimizing logistics performance, controlling costs, and maintaining a strong safety culture.

Key Accountabilities

Fleet Management & Maintenance

• Oversee the condition, availability, and performance of all trucks and trailers
• Schedule and track preventive maintenance, inspections, and repairs
• Coordinate emergency breakdown support and towing services
• Manage relationships with maintenance contractors and service vendors
• Monitor fuel truck service schedules and fleet utilization
• Ensure all vehicles meet regulatory, safety, and compliance standards
• Maintain accurate fleet records including service logs, inspections, and registrations

Logistics & Dispatch Coordination

• Plan and assign daily delivery routes to maximize efficiency and service levels
• Coordinate dispatch schedules for deliveries and pickups based on production and customer demand
• Track shipments and ensure on-time delivery performance
• Adjust routes in real time to address delays, traffic, or operational disruptions
• Collaborate closely with warehouse, production, and customer service teams

Driver Supervision & Performance Management

• Supervise, schedule, and support drivers to meet operational requirements
• Conduct driver training on safety, compliance, and company procedures
• Monitor driver performance, attendance, and productivity
• Enforce company policies, safety standards, and driving regulations
• Lead incident investigations including accidents, delays, and violations

Safety & Compliance

• Ensure compliance with DOT, OSHA, and company safety standards
• Enforce all company safety policies and procedures without exception.
• Conduct regular safety meetings, audits, and inspections
• Maintain driver logs, ELD compliance, and inspection documentation
• Investigate accidents and implement corrective and preventive actions
• Promote and reinforce a strong, proactive safety culture
• Immediately report and investigate incidents.

Delivery Execution & Customer Service

• Ensure accurate and timely delivery of goods
• Resolve delivery issues, damages, and customer concerns
• Coordinate special deliveries, urgent shipments, and returns
• Maintain high service levels through clear communication with customers and internal teams

Cost Control & Reporting

• Monitor and manage transportation costs including fuel, maintenance, and overtime
• Identify opportunities to improve efficiency and reduce waste
• Prepare daily and weekly reports on fleet performance and KPIs
• Track and analyze key metrics to drive continuous improvement

Administrative & Operational Support

• Support audits and compliance requirements.
• Maintain supplies for drivers (safety supplies, truck fluids, etc.).
• Participate in Lean initiatives and standardization efforts.
• Perform additional duties as assigned to support plant operations.

Key Performance Indicators (KPIs)

• On-time delivery performance
• Fleet availability and downtime
• Maintenance compliance rate
• Fuel efficiency and cost per mile
• Safety incidents and accident rate
• Driver productivity and attendance

Qualifications

Minimum Requirements

• High School Diploma or equivalent
• 3+ years experience in transportation, logistics, or fleet supervision
• Strong knowledge of fleet maintenance and trucking operations
• Understanding of DOT regulations and safety compliance requirements
• Proficiency in dispatch, logistics, and reporting systems
• Previous leadership or team lead experience
• Ability to lift up to 40 lbs
• Ability to work in a fast‑paced, dynamic environment
• Reliable attendance and schedule adherence

Preferred Qualifications

• Experience in metals or industrial manufacturing environment
• Familiarity with fleet systems (e.g., Big Road, Fleet complete)
• First Aid / CPR certification

Key Competencies

• Operational execution and prioritization
• Attention to detail and accuracy
• Proven leadership, communication, and team management skills
• Cross‑functional communication
• Strong…