P&C Coordinator

Position: Staff House P&C Coordinator
Location
Overlooking the Venetian Lagoon and just steps from Piazza San Marco, Danieli, a Four Seasons Hotel, Venice is an iconic property offering elegant, spacious accommodations. The historic hotel showcases majestic Venetian architecture dating back to the 14th century. Guests can also enjoy spectacular views of Venice’s landmarks from the rooftop Restaurant Terrazza Danieli.

About the Role
As Staff House P&C Coordinator, you will be responsible for the efficient management and coordination of staff accommodation, ensuring a comfortable, safe, and well‑organized living environment for the team.

Reporting to the Director of People & Culture, you will oversee all operational and administrative aspects related to staff housing, including room allocation, onboarding and offboarding processes, accommodation standards, and relationships with external providers and landlords.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities within a fast‑paced hospitality environment while ensuring a positive employee experience.

Key Responsibilities
Staff Housing Management

Manage the allocation of staff housing units in collaboration with the Division Heads

Coordinate accommodation check‑in and check‑out procedures for employees

Maintain accurate housing records, occupancy tracking, inventories, and related documentation

Monitor housing availability and optimize occupancy levels based on operational needs

Ensure staff accommodation meets company standards for cleanliness, safety, and maintenance

Conduct regular inspections of staff housing units with security

Employee Support

Act as the main point of contact for accommodation‑related requests and employee queries

Support employees with housing procedures, policies, and guidelines

Address and resolve accommodation‑related issues promptly and professionally

Foster a positive and respectful living environment within staff accommodations

Administration & Coordination

Liaise with external providers, landlords, maintenance, cleaning companies, and vendors

Coordinate routine maintenance and repairs when needed

Monitor compliance with housing policies and company procedures

Ensure proper documentation and filing of contracts, agreements, and housing records

Support budgeting and cost control related to staff accommodation

P&C Administration

Perform administrative duties to support the People & Culture Division, including documentation, filing, correspondence, and maintaining employee records

Coordinate onboarding and offboarding processes, ensuring a smooth and consistent employee experience

Maintain and update HR systems, employee data, and reporting tools

Monitor key HR deadlines such as contracts, probation periods, and mandatory training

Assist in the coordination of training sessions, employee engagement initiatives, and internal events

Act as a point of contact for employee queries, ensuring timely and professional support

Prepare reports and supporting the People & Culture team

Facilitate smooth communication between departments on HR‑related matters

About You

Previous experience in accommodation management, HR coordination, administration, or hospitality operations, ideally within luxury hospitality environments an advantage

Strong organizational skills, accuracy, and attention to detail

Excellent communication and interpersonal skills

Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment

Proactive mindset with strong problem‑solving abilities

Good knowledge of MS Office, Outlook, and administrative systems

Basic understanding of health & safety standards is a plus

Fluency in Italian and English; additional languages are an asset

Legal right to work in Italy

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