Procurement Coordinator - II

Summary

The Procurement Coordinator is responsible for supporting business operations with a primary focus on procure to pay processes within Pharmaceutical Sciences (Pharm Sci). This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance and Pharm Sci team members to ensure application of a consistent methodology for generating and managing purchase orders on an end-to-end basis.

• Generate requisitions and manage purchase orders across all lines within Pharm Sci, including managing associated documents, reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies.
• Interface with Pharm Sci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes.
• Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition.
• Assist with setting up new vendors and maintaining existing ones in Ariba.
• Extend end dates and/or close purchase orders as needed.
• Review invoices and communicate back to vendors any discrepancies.
• Work with vendor, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed.
• Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners.

• Strong planning, prioritization, and organization skills.
• Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner.
• Strong listening, written and verbal communication and negotiation skills with demonstrated ability to effectively manage customer relationships.
• Proficiency with Microsoft Office and Excel skills—Pivot tables and similar tools.
• Experience with Ariba Spend Management or other related procurement tools is preferred.

Bachelor's degree in Management, Accounting, Finance, Economics or related field. 3-5 years of relevant experience in a similar function, preferably in finance or procurement related role.