Sales Events Coordinator

WHY WORK AT JAY PEAK?

We’re a team of good-natured folks at the heart and soul of a growing resort community. Our co-workers are our friends, so we happily go the extra mile for each other and our guests. We’re rewarded fairly for our collective efforts and encouraged to pursue individual goals. We’re a family, one that gets to choose its members. We strive for an authentic, community driven Resort that derives its vitality from the on-mountain experience, respect for its history & what has come before it, and its employees whose energy and spirit are its foundation.

It’s not for everyone but we’re not looking for everyone-we’re looking for you.

IF YOU HAVE WHAT IT TAKES, HERE'S WHAT YOU’LL GETWages ranging from $21.00 - $24.00 per hour, based on experience

Annual Commission/Gratuities ranging from $6,000 - $8000

Full-Time/Year-Round Position Paid Vacation & Sick Time Paid Maternity & Parental Leave Medical, Dental, Vision, Accident, Hospital Indemnity, Life & Disability Insurances
401k program eligibility with employer match after a year of employment with 1,000 hours of service FREE or deeply discounted season passes for you and your dependents

Employee Recognition Programs (including daily, monthly, yearly, and seniority programs)
Seasonal employee parties

Regular free employee breakfasts/lunches, family events, and parties

For a full listing of employee perks both on and off-property, SUMMARY The Event Coordinator within Sales provides administrative support, manages event logistics, and coordinates with all stakeholders to deliver seamless, memorable experiences for our guests. This role serves as a key communication hub between clients (such as couples and meeting organizers) and internal departments, including food & beverage, lodging, reservations, maintenance, IT, marketing, etc.

Success in this role requires a proactive approach, extreme attention to detail, and the ability to work tactfully and professionally in a fast-paced environment.

ESSENTIAL DUTIES & RESPONSIBILITIES Other duties as assigned, which may be directly related or unrelated to the original position.

Event Planning & Coordination Develop a thorough knowledge of all Jay Peak venue locations and offerings.

Work closely with the Wedding & Conference Sales Manager, fellow coordinators, and other internal departments to execute weddings, conferences, meetings, and social events.

Serve as a primary contact for clients to understand their goals, vision, and budget.

Collaborate with clients on event plans, timelines, layouts, and logistical needs.

Support sales efforts and revenue expectations by upselling resort amenities (e.g., waterpark, golf, tram rides, additional F&B, etc.).Ensure all event details, contracts, and requirements are accurately documented, saved, and communicated to relevant departments.

Generate complete and accurate summaries, schedules, and Banquet Event Orders (BEOs).Attend and actively participate in all required meetings, including and especially the weekly BEO meeting.

Administrative Support Maintain organized event files and accurate records of client communications.

Utilize Visual One (or other, current system) for booking, blocking, managing event groups, and generating BEOs.Coordinate with the reservations team to assist with lodging arrangements.

Help maintain reporting including Forecasts & Actuals.

Completed and send detailed, accurate invoices to clients promptly following each event. Follow up for payments, as needed.

On-Site Event Execution Oversee setup, event flow, and breakdown for weddings, conferences, retreats, social events as assigned.

Troubleshoot and resolve any issues to ensure smooth operations and client satisfaction.

Act as the primary point of contact for both clients and Jay Peak…