Site Program Coordinator Revelstoke

Staff
- Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried
- Support Services Coordinator I Job Title Site Program Coordinator, Vernon/Revelstoke Department UBCO | Year Three and Four Program Support | Southern Medical Program | Faculty of Medicine Compensation Range $5,358.00 - $6,142.00 CAD Monthly Posting End Date September 20, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date October 11, 2027 This is a leave replacement for a fixed term duration. This position is based in Vernon, BC. This is a part time position at 0.5 FTE, salary will be prorated. This is a 12-month term position with possibility of renewal. Hybrid work arrangements must include Thursdays as one of the mandatory on-site days.

This position provides administrative oversight of year three (3) and four (4) Medical Undergraduate Program (MDUP) activity and supports Post-Graduate Medical Education (PGME) Royal College programs at the local regional hospital and community sites. This position creates and maintains collaborative administration processes for UG and PG programs in the region is an important aspect of this position. This position is one of the first UBC Faculty of Medicine points of contact and representative at the Regional site, therefore initiating and maintaining strong relationships through the medical community is important.

This position is in a state of evolution whereby duties may be modified, systems and procedures will need to be developed as operational requirements and capacity of learners increases. This position will require an individual who is comfortable in an atmosphere of ambiguity while systems and processes are being established.

This position reports directly to the SMP Clinical Education Program Manager and will work closely and effectively with UG and PG Site Directors and Administrators, Education Leads, Clinical Faculty, Program Coordinators the Assessment and Evaluation Administrator and IH administrators. This position interacts independently with: medical students and residents, clinical faculty and staff, medical office assistants and hospital administrators throughout the Interior Health Authority;

as well as UBC Undergraduate and Postgraduate departments in the Faculty of Medicine; and, other healthcare professionals.

• Provide Program Administration of the Medical Undergraduate Program (MDUP):
  Develops, and manages student placements and schedules for the mandatory rotations and electives at the relevant site in collaboration with the PGME Family Practice site coordinator(s).
• Gathers, collates and analyzes information on rotations/electives, including community and practice profiles, availability, and local contact information.
• Develops and maintains confidential records and data on MDUP learners at the relevant site.
• Creates and maintains relevant content on the on-line learning platforms related to SMP Year 3/4 rotations/electives in the region (currently these are MedNET and Entrada).
• Monitors performance of the placement experience and, along with the Faculty Lead and Clinical Education Program Manager, ensures that the delivery of the rotation/elective meets program objectives and expectations.
• Liaises with Faculty Leads and Year 3/4 Clinical Education Program Manager regarding any student, preceptor, or health authority issues that may arise during the student placements and supports the resolution in consultation with faculty leadership.
• In collaboration with SMP Student Affairs, allocates support for students with issues or concerns they may have during their placements to support their academic well-being.
• Implements planning and policy development related to Year 3/4 clinical education and overall program priorities, including faculty development.
• Supports recruitment mandates and submits the relevant on-boarding documentation.
• Works with distributed staff/faculty to develop, deliver and manage implementation and access of critical Academic Sessions content using both local and a distributed delivery system.
• Build and maintain interpersonal relationships between UBC Faculty, Health Authority leadership, staff and learners.
• High level of communication competency required in order to facilitate and coordinate planning, program implementation and program delivery.
• Consensus building between high profile members/groups involved in medical education requiring respectful, direct and tactful communication…