Police Station Clerk

Responsibilities   Reviews ViCLAS Workflow to determine if a ViCLAS report is required. Reviews ViCLAS reports for completeness and accuracy and forwards them to the appropriate supervisor for correction or directly to E Division Behavioral Sciences.
Reviews SBOR (Subject Behaviour Officer Response) workflow to determine if an SBOR report is required, ensures completeness, attaches to the file, and completes quarterly reporting to the Detachment Commander.
Reviews tickets including Violation Tickets, Notice and Orders for quality assurance, statistical data collection, and submission to Provincial Court Registry.
Receives calls from the public and provides information and/or creates PRIME (Police Records Information Management Environment) files as appropriate.
Compiles and maintains statistical data for Detachment Management and prepares and disseminates statistical reports on a regular basis.
Processes Violation Ticket disputes, creates the file, orders certified documents in preparation for Traffic Court Hearings, and updates the disposition upon conclusion.
Signs out operational files to RCMP members and employees via an electronic file tracking program.
Performs operational record filing, scanning and attaching documents, and maintains file integrity in PRIME and hard‑copy files, ensuring safeguarding of sensitive and protected documents.
Performs quality assurance browses in support of the records reviewers.
Reviews notices from the Provincial Firearms Officer regarding expired firearms licences and generates files for investigation.
Performs front‑counter reception and switchboard duties on an ad hoc basis.
Screening Officer Responsibilities   Reviews appeal notices with disputants and determines the validity of the appeal within prescribed timelines.
Communicates clearly and professionally with disputants to explain processes, options, timelines and outcomes.
Reviews appeal information impartially and objectively, interprets bylaw regulations, reviews presented evidence and applies procedural fairness principles to make informed decisions.
Interviews all related parties, including members of the public and appropriate Bylaw Enforcement Officers, and collects evidence as necessary.
Determines whether the notice will be upheld or cancelled in accordance with the Screening Officer – Bylaw Notice Policy set by the Mayor and Council.
Establishes Compliance Agreements where necessary.
Upholds, cancels or reduces tickets to a warning based on the complainant’s ability to meet the terms of the Compliance Agreement.
Prepares decision summaries related to each appeal notice, including investigatory findings.
Initiates dispute files for the Southern Interior Bylaw Notice Dispute Adjudication Registry.
Prepares disclosure packages for adjudication hearings.
Appears and represents the City at adjudication hearings either by phone or in person.
Arranges hearing location and required technology for hearings held in Vernon.
Performs other related duties as assigned.

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