Job Description & How to Apply Below
The Universal Group, recognized as one of Canada's Best Managed companies in 2026, has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator,you will be responsible for optimizing the Interior operations surrounding fleet and rental business. Primary responsibilities will include inventory management, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, and equipment.
What you will be responsible for:
Inventory Management
Maintain accurate records of all inventory items in the warehouse.
Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations.
Conduct regular inventory audits to identify discrepancies and implement corrective measures.
Supplies equipment as needed to support all company fleet vehicles, sites, and personnel.
Provide weekly reporting to the Operations Manager.
Provide timely delivery of fleet vehicles and equipment as required.
Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements.
Vehicle, Equipment Condition & Maintenance
Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition.
Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc.
Property Tracking
Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools.
Implement a system for check-in and check-out of company property to prevent loss or damage.
Facility Maintenance
Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards.
Schedule and oversee routine facility inspections, repairs, and maintenance activities.
Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities.
Vendor Relations
Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.
Generate and share approved PO's with vendors in a timely fashion to ensure no interruption in payment to primary vendors.
Compliance and Safety
Ensure that all facility operations comply with safety regulations and company policies.
Conduct safety training and drills for employees as needed.
Reporting
Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, , etc.)
Generate regular reports on inventory levels, property status, and facility maintenance.
Provide insights and recommendations for cost savings and process improvements.
Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments.
Provide weekly, monthly and quarterly reporting to the General Manager of Traffic Services.
What you get from us:
Competitive compensation package.
Paid Vacation.
Company provided work truck.
Company Benefits.
Access to a growing organization with lots of advancement opportunities.
An amazing culture where you will feel supported and recognized for your work.
What we need from you:
High school diploma or equivalent; a bachelor's degree in a related field is a plus.
Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in thefield supporting your team as needed.
Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry.
Proficiency in using inventory management software and Google Suite. Experince with Geotab and Point Of Rental software is preferred,
Valid driver's license with a clean driving record.
Experience towing a trailer is preferred.
Strong organizational and problem-solving skills.
Excellent communication and interpersonal abilities.
Ability to work independently and as part of a…
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