Fleet & Rentals Coordinator

Are you a dependable and efficient professional who excels at managing logistics and coordinating equipment? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?

The Universal Group, recognized as one of Canada's Best Managed companies in 2026, has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator,you will be responsible for optimizing the Interior operations surrounding fleet and rental business. Primary responsibilities will include inventory management, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, and equipment.

• Maintain accurate records of all inventory items in the warehouse.
• Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations.
• Conduct regular inventory audits to identify discrepancies and implement corrective measures.
• Supplies equipment as needed to support all company fleet vehicles, sites, and personnel.
• Provide weekly reporting to the Operations Manager.
• Provide timely delivery of fleet vehicles and equipment as required.
• Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements.

• Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition.
• Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc.

• Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools.
• Implement a system for check-in and check-out of company property to prevent loss or damage.

• Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards.
• Schedule and oversee routine facility inspections, repairs, and maintenance activities.
• Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities.

• Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.
• Generate and share approved PO's with vendors in a timely fashion to ensure no interruption in payment to primary vendors.

• Ensure that all facility operations comply with safety regulations and company policies.
• Conduct safety training and drills for employees as needed.

• Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, , etc.)
• Generate regular reports on inventory levels, property status, and facility maintenance.
• Provide insights and recommendations for cost savings and process improvements.
• Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments.
• Provide weekly, monthly and quarterly reporting to the General Manager of Traffic Services.

• Competitive compensation package.
• Paid Vacation.
• Company provided work truck.
• Company Benefits.
• Access to a growing organization with lots of advancement opportunities.
• An amazing culture where you will feel supported and recognized for your work.

• High school diploma or equivalent; a bachelor's degree in a related field is a plus.
• Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in thefield supporting your team as needed.
• Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry.
• Proficiency in using inventory management software and Google Suite. Experince with Geotab and Point Of Rental software is preferred,
• Valid driver's license with a clean driving record.
• Experience towing a trailer is preferred.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a…