Accounts Payable Associate

Job Title:

Accounts Payable Associate

Job Description

+ Review the accounts payable inbox daily for new vendor invoices, statements, and inquiries, and respond promptly to emails and phone calls from suppliers regarding payment status, invoice issues, and related questions.

+ Enter invoices accurately and in a timely manner, including coding invoices correctly, matching purchase orders with receiving tickets, and obtaining all required approvals before processing.

+ Reconcile processed work by verifying data entries and comparing system reports to balances, ensuring accuracy and completeness of accounts payable records.

+ Reconcile vendor statements on a monthly basis, identify discrepancies, and resolve open items to maintain up-to-date and accurate vendor accounts.

+ Manage vendor relationships by building effective partnerships, providing timely responses, and maintaining professional and clear communication regarding payments and issues.

+ Research and resolve invoice discrepancies, including price or quantity mismatches and other issues, identifying root causes and implementing corrective actions where appropriate.

+ Send remittance information to vendors weekly after payments are processed, ensuring vendors receive clear and accurate payment details.

+ Ensure adherence to all accounts payable policies and procedures, including the new vendor approval process and invoice processing standards.

+ Maintain accurate, organized, and orderly accounting files and documentation to support internal controls and audit requirements.

+ Provide team coverage to ensure daily accounts payable tasks are completed consistently and on schedule, supporting colleagues as needed.

+ Assist with reporting activities, including month-end preparation such as accruals, and support special projects as assigned.

+ Assist management in identifying and resolving process or system issues within the accounts payable function.

+ Support audits by gathering required documentation and providing necessary backup and explanations for accounts payable transactions.

+ Drive continuous efficiency and effectiveness in day-to-day activities by suggesting and implementing improvements in processes and workflows.

+ Meet performance expectations related to invoice entry accuracy, invoice processing time, discrepancy resolution, vendor response time, and monthly reconciliations.

+ Develop and maintain proficiency with SAP S/4

HANA and other systems used in the accounts payable function.

+ Perform other related duties and responsibilities as assigned to support the overall finance and accounting team.

Essential Skills

+ Diploma OR Associate degree or equivalent experience in a related field.

+ 13 years of previous accounts payable experience, with the ability to handle full-cycle invoice processing.

+ Demonstrated experience with invoice entry, coding, purchase order matching, and statement reconciliations.

+ Ability to interact effectively with individuals and departments across the organization, including finance, sales, shipping, and customer service.

+ Proven ability to meet deadlines in a fast-paced environment while maintaining a high degree of accuracy.

+ Strong attention to detail and follow-through, with the ability to complete tasks and objectives reliably.

+ Ability to function effectively as part of a collaborative team and provide coverage for colleagues as needed.

+ Strong written and oral English communication skills for clear interaction with vendors and internal stakeholders.

+ Strong organizational skills, including the ability to manage multiple tasks and priorities simultaneously.

+ PC proficiency with solid knowledge of the Microsoft Office Suite, particularly Excel for basic reporting and reconciliation tasks.

+ Some knowledge of accounting principles and terminology relevant to accounts payable.

+ Experience working in or supporting a manufacturing environment.

+ Ability to quickly learn and apply company policies, procedures, and mission in day-to-day work.

Additional

Skills & Qualifications

+ 15 years of accounts payable experience, with the ability to contribute quickly

+

Experience with SAP S/4

HANA

+ Demonstrated ability to resolve disputes and discrepancies, including price and quantity mismatches, in a professional and efficient manner.

+ A proactive, go-getter attitude with the ability to work independently when needed while still collaborating closely with the team.

+ Strong data entry skills with a focus on speed and accuracy.

+ Experience supporting audits,…