Accounting & Administrative Coordinator

Job Description:
Accounting & Administrative Coordinator

Employment Type: Full-Time

We are seeking a highly organized and detail‑oriented individual who can efficiently manage accounting tasks, maintain positive vendor relationships, and provide professional front‑office support. The ideal candidate excels in a fast‑paced environment, demonstrates strong multitasking abilities, and brings structure and accuracy to daily financial operations.

The Accounting & Administrative Coordinator supports the company’s financial operations while also serving as a key administrative touchpoint for the team. This role handles essential day‑to‑day accounting tasks, assists with month‑end responsibilities, and ensures smooth communication across departments, all while keeping the front office running efficiently.

• Perform daily Accounts Receivable duties, including billing, collections, and cash application
• Manage daily Accounts Payable tasks such as invoice entry, payment processing, and vendor communication
• Assist with routine bookkeeping activities to maintain accurate and up‑to‑date financial records
• Support month‑end close processes, including reconciliations and reporting tasks
• Ensure compliance with internal controls, company policies, and accounting best practices
• Work cross‑functionally with internal departments to resolve discrepancies and keep financial workflows moving

• Answer and direct incoming phone calls with professionalism and excellent customer service
• Provide general administrative assistance to the office as needed
• Maintain the office filing system, ensuring documents are organized and easily accessible.
• Make travel and accommodation arrangements for staff as needed.

• Experience in accounting required; relevant work experience or formal education will be considered
• Proficiency in Excel (VLOOKUPs, pivot tables, formulas, etc)
• Experience with Net Suite or another ERP system strongly preferred
• Strong organizational skills and immaculate attention to detail
• Ability to juggle multiple priorities in a fast‑paced environment without dropping the ball
• Excellent communication and interpersonal skills; comfortable working with vendors, customers, and internal teams

• Entry level

• Full-time

• Administrative
• Industries:
  Medical Device